AgdaPkt 2003-07-28 - Laserfiche WebLink

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REPORT To the Honorable Mayor and City Council From the City Manager July 28, 2003 Subject 2003/2004 Asphalt- Concrete Materials Purchase Recommendation By Motion, accept the bid and approve the purchase of the 2003 -2004 Asphalt- Concrete Materials Purchase to Graniterock of Redwood City, CA, in the amount of $191,840.65. Background The asphalt products purchased under this agreement are used for the City's street maintenance activities and the Capital Improvement Project paving activities. On May 7, 2003, staff sent out bids to the three suppliers the City has purchased asphalt materials from in the past and duly advertised the bid. On May 28, 2003, two bids were received and opened in the City Clerk's Office: BIDDER PRICE Graniterock, Redwood City, CA ($177,220 + tax) $191,840.65 Raisch Products, San Jose, CA (1 bid item omitted) $176,740.85 Dumbarton Quarry, Fremont, CA No bid Staffs Estimate $188,896.25 Graniterock's bid is 1.5% above staffs estimate. Graniterock has supplied asphalt materials for Redwood City in the past and has multiple locations for back -up supply. The Redwood City plant location is the most desirable plant for our maintenance crews to use. The other bidder did not have all the materials available that the City uses in the routine asphalt maintenance tasks — asphalt sheeting to ramp sidewalk defects. Alternatives There are no alternatives to the purchase of the materials that were not offered by other vendors. The available asphalt paving materials can be purchased from other vendors. The Redwood City Graniterock plant is the most convenient asphalt product supplier for Redwood City. There is at least an annual savings of $10,000 in travel time plus productivity gains by using the Redwood City Graniterock plant. Staff intends to set up smaller purchase orders with the other bidder as a back up when Graniterock is not available as a supplier in the event of a rare Graniterock plant shutdown. C.un.&ep.W.., hpurchase..d Page 1 of 2