AgdaPkt 2011-05-23 - Laserfiche WebLink

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8.A. - Page6 to aid the general public, agency representatives, and the City's policymakers in making informed decisions about the Saltworks development proposal (Attachment 7). The revised scope of work is intended to cover anticipated work from July 2011 through June 2012. Contract Amendment No. 3 is in the amount of $995,000.00 taking the total contract value, to $3,111,300.00 ($995,000 + 425,000 + $1,439,300.00 + $252,000). Perkins Coie LLP In February, the City Council confirmed Cecily Talbert Barclay and Bingham McCutchen LLP (her law firm at the time) as special land use counsel to the City to assist in reviewing and evaluating the Saltworks development proposal. The City Council's original confirmation specified that, in the event Ms. Barclay switched law firms, her new firm would be automatically confirmed without additional action required by the Council. Nonetheless, the recommended action clarifies that Perkins Coie LLP is approved to provide special counsel services to the City in connection with the Saltworks development proposal. In addition, the City Attorney has executed a retention letter with the original confirmation of Ms. Barclay authorized up to $500,000 for work intended to be completed by June 2011. Ms. Barclay has not incurred all of the $500,000 of work authorized through June, as a significant portion of this work may now occur in July 2011 or later, along with the work that is being separately authorized now. Perkins Coie will continue to provide special land use counsel work associated with all legal issues arising in connection with the City's review and processing of the applications for the Saltworks development proposal and the associated environmental review. The new work scope for Perkins Coie LLP covers anticipated special legal counsel work between July 2011 and June 2012. It is in addition to the work previously authorized in February 2011, some of which will also be completed after July 2011. The new contract is in the amount of $350,000 taking the total contract value to $850,000 ($350,000+$500,000). ALTERNATIVES Council may choose not to approve the revised scopes with Data Instincts, Hart Howerton, Hauge Brueck Associates, and/or Perkins Coie and direct staff to modify the scope of work, work with alternative consultant(s), or determine alternative means to perform and complete the work. FISCAL IMPACT The review of the Saltworks development proposal is covered by the Redwood City planning services cost recovery system and is further subject to an existing Reimbursement Agreement. Hence, the applicant has submitted deposits to cover the cost of staff time and consultant services needed for reviewing the development proposal. The First Amended and Restated Reimbursement and Processing Agreement described herein, once approved and executed, will further refine the reimbursement process, including establishment of an "Evergreen Deposit" to ensure that funds