AgdaPkt 2003-08-11 - Laserfiche WebLink

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(.1 c- i REPORT To the Honorable Mayor and City Council From the City Mana ec,Irr August 11, 2003 Subject Amendment No. 1 to Consultant Agreement with Harris & Associates relating to the Ralston Avenue /Marine Parkway Interchange Improvement Project. Recommendation Approve Amendment No. 1 to the agreement with Harris & Associates for providing professional construction management services for the Ralston Avenue /Marine Parkway Interchange Improvement Project. Background In February 2003, the City Council approved and authorized the execution of an agreement with Harris and Associates for providing professional construction management services for the Ralston Avenue /Marine Parkway Interchange Improvement Project in the total sum of $1.5 million, which is the total effort that Hams and Associates is anticipated to put forth in the management of the entire construction period (approximately two (2) years). Because of the uncertainties regarding the State grant funding at that time, and the requirements that Harris get on board to assist staff with value engineering and bidability review, a pre -bid portion was broken out to allow Harrig to begin work, only. The pre -bid portion of the work termed, Phase 1, was authorized and capped at $57,775. The phasing of this contract is working well. We are approaching the end of the pre -bid phase and, the uncertainties regarding the financial arrangements have since been resolved. Therefore, we are ready to move on to the next stage. The scope of work for this contract depends largely on how long the project lasts, the scope of the construction contract, and how efficient the Contractor is in the construction methodologies. Unfortunately, this construction time period still cannot be determined. As of the writing of this report, the project is out for advertisement. The bid calls for two alternative construction methodologies: (1) an embankment or (2) a slab bridge for the approach from Island Parkway. Staff is also keeping the start date of the project flexible in order to take advantage of any synergy that the bid winner may be able to take advantage of with his other projects in the vicinity. For these two reasons, the scope, and time commitment for Harris is still somewhat uncertain. After the bid analysis is performed, and the Contractor has submitted his schedule indicating how he intends to build the project, the length of the project will be