AgdaPkt 2003-08-25 - Laserfiche WebLink

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4-ID -1 REPORT To the Honorable Mayor and City Council From the City Manager August 25, 2003 Subject Utility Systems Pumps and Flap Gate Repair Recommendation By motion, authorize the repair/ reconditioning of various sized water, storm and sanitary sewer pumps and storm pump station flap gates to Pump Repair Service Company of Daly City, CA for $132,178. Background Redwood City currently has 128 water, sewer and storm pumps housed in 58 pump stations throughout the City, including the three new storm and sewer stations in Pacific Shores. Each pump is controlled and operated by either electric motor or by diesel engine, with some pumps operating continuously while others operate on an as- needed basis. These pumps require periodic maintenance, repair and / or replacement. Each year the Public Works Services Department develops a list of the most commonly repaired or reconditioned pumps in the fleet for new fiscal year. Additionally, five storm pump stations are equipped with flap gates that may need repair or replacement during the year. When a pump fails, staff cannot immediately determine whetherthe pump needs complete replacement or repair. The pump first must be pulled and dismantled, and a failure analysis completed by a technically qualified vendor, who then will make recommendations to staff. Staff required vendors to submit individual prices for the repair/ reconditioning of existing pumps and replacement and installation of various sized storm flap gates. The purchase of new pumps is not included in the bid. The City Clerk advertised the bid invitation for one month and the Invitation to Bidders was mailed to three vendors. The bidders are listed below. The one bid received was opened by the City Clerk on Wednesday, July 16, 2003 and is considered a valid bid and reflects the total dollar amount of maximum repairs anticipated for assessing bids. Actual costs will be variable and historically have been less than the bid amount. Pump Repair Service Daly City, CA $132,178 Peninsula Pump & Equipment So San Francisco, CA No Bid E & M Electric Healdsburg, CA No Bid The cost of reconditioning a utility pump varies from $5,670 to $8,240. The cost for the replacement and installation of the storm pump station flap gates ranges from $2,902 to $6,105. New pump purchases were not included in the bid. Over the years pump purchases in water and storm have lessened the need for new purchases this fiscal year. Also, last year Public Works Services initiated a separate solicitation of bids for repair and replacement of ITT Flygt Submersible pumps which are the system standardize pump, for sanitary sewer