AgdaPkt 2003-08-25 - Laserfiche WebLink

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� ►C -1 REPORT To the Honorable Mayor and City Council From the City Manager August 25, 2003 Subject Street Tree Maintenance Contract Recommendations By Motion, extend the agreement for the 2003 -2004 Comprehensive Street Tree Maintenance Project to The Professional Tree Care Company, of Berkeley, CA, for the not - to- exceed amount of $271,800.00. Background The contract documents and specifications approved on June 11, 2001 by the City Council contained a provision to continue the contract for up to four additional years at the same price if agreed by the contractor and approved by the City. The Council extended the agreement with the Professional Tree Care Company on August 12, 2002 in the amount of $331,800.00. The terms and conditions of the contract were amended for 2002 -2003 in three areas — (1) change the unit price for tree watering to an hourly rate; (2) Add soil drenching pesticide application to the contract; (3) Add trunk injection pesticide application to the contract. The Professional Tree Care Company has been performing the contract to specifications and to the satisfaction of the City. They requested a second extension of the contract for an additional year at the same unit bid prices. Staff recommends extending the contract for an additional year by $271,800.00 and increasing the total contract for tree maintenance services to $898,050.00, at the existing unit bid prices. The agreement will cover the period from September 1, 2003 through August 31, 2004. The contract provides routine street tree maintenance services and augments the work performed by the City's crew. One three - person contract crew is scheduled for the full year and a second crew will be scheduled for up to four months with the remaining funds depending on the amount of storm damage or pest control response necessary. The approved Public Works Services department budget at the 7% reduction level included a $54,200 reduction in the tree maintenance contract funding. In order to maximize maintenance efforts with the reduced funding, staff will focus primarily on block pruning. Block pruning concentrates the efforts on one street at a time versus responding to pruning service requests at various locations. This provides the most cost effective approach to tree pruning. The block pruning approach will result in more total trees being pruned. However, fewer trees will be pruned from service requests. Page 1 of 2