AgdaPkt 2011-06-13 - Laserfiche WebLink

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6.1.C. - Page 1 To the Honorable Mayor and City Cou nci I From the City Manager J u ne 13, 2011 SUBJECT Award of Contract— 2010-2011 Spot Repair and Overlay Project RECOMMENDATION Approve, by motion, the contract documents and award the standard form contract 00520 for the 2010-2011 Spot Repair and Overlay Project to MCK Services, Inc. of Concord, for their responsive and responsible low bid of$1,040,666.00 and authorize the City Manager to increase the contract amount, if necessary, up to 10% of the amount awarded. BAC KG RO U N D The 2010-2011 Spot Repair and Overlay Project is part of the city's Roadway Management System (RMS) Program, which performs on-going pavement repair and replacement. The purpose of this project is to resurface Kentfield Avenue, Connecticut Drive, McGarvey Avenue, Westgate Street, and East Bayshore Boulevard. Portions of Laurel Street and Broadway will also be resurfaced. Two overlay projects are scheduled this year, this project which is the locally funded 2010-2011 Spot Repair and Overlay Project, and the federally funded 2010-2011 Street Overlay Project. The general work of these projects is the same, but federally funded projects incur higher administrative costs during design and construction. To minimize these administrative costs, staff separated this year's program into two projects based on funding sources. Beginning with the 2009-2010 pavement management projects, spot repair work required prior to a resurfacing project has been included in the scope of work for the roadway resurfacing project. Previously, preparatory spot repairs were performed by the city's Public Works Services Department. Reduced staffing and workload constraints prevent that department from continuing to perform these repairs. Pavement requires repairs for a variety of reasons including traffic loads, weather, and intrusive tree roots. After spot repairs are completed, selected roadways will be overlaid with asphalt concrete as part of the work of this contract, or slurry sealed later this year under another contract. The application of asphalt concrete and slurry seal are two separate trade specialties. Staff contracts and coordinates directly with separate contractors for asphalt concrete and slurry seal resurfacing to achieve economy of scale and reduce subcontractor markup. Contracting for specific roadway trade specialties