AgdaPkt 2005-05-09 - Laserfiche WebLink

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�i�_� • . .. � � . . . 4:" - REP014T : � _ . . � To the Honorable Mayor and City Gouncil From the Ci Mana er May 9, 2005 Subject � Consultant Agreement with The Covello Group, relating to the Route 101/Raiston Avenue Interchange Improvement Project. Recommendation Approve agreement with The Covelio Group, for providing co�s�ruction scheduling and other related support senrices for the Route 101/Ralston Avenue Interchange Improvement Project, in an amount not to exce�d $68,500. Background The subject project is currently under construction, and is appr�ximately 65% complete. The majority of earthwork and embankmen4 is substantially complete, and fiF�e two major items of work left are the bridgP structure on Island Parkway over the northbound onramp, and various retaining walls. The project was awarded at $12,426,983, and is scheduled to be completed in the fourth quarter of 2005, provided t�at we do not get an exceptionally wet winter. Harris and Associates was retained by the City on February 23, 2003, to functi�n as the Construction Manager for this project. Harris' personnel have r��r�ag�d th� day-to-d��O functions of the project well, especially in dealing with technical issues. Their functiory� include services such as value engineering, constructability review, and t�id support (prior to bid opening), and project construction inspection, record keeping, coordinating and responding to questions from the Contractor, to adnnirristering changes in the contract, after the award of contract. Numerous technical challenge�, common in large highway projects such as this one, were enc�untered, and wer� ��esolved cre�tively with the minimum impact to the project cost and schedule. � Scheduling is an important issue to the project, since changes to the �roject, and other events, can create schedule impacts which can result in costly delay clairr�s. Schedule analysis, review, and approval are `unctions that Harris and Associate� currently provide to the project, and that function is being fulfilled sufficiently, as evident by the physical progress of the project. However, with modern softw�re and analysis tools, scheduling of such large projects, involving hundreds of activities, is coRrplex, and has become a specialty. There are afso many ways of analyzing schedule irv�pacts, and because of this, there are many unresolved scheduling issues that the Contractor and Harris cannot agree upon. These issues have not tumed into actual claim�; however, the Contractor is posturing for a claim at the project conclusion. Due t� the gravity of potential delay claims, staff recommends retaining the help of The �ovello Group to Page 1 of 2