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�.,4-20 C. Record Keeping Formal Minutes of the Task Force meetings were not recorded. The Facilitator, in the form of "Memory Notes," documented relevant information and Task Force decisions. Memory Notes from each Task Force meeting were distributed to Task Force members for their review prior to the following meeting. Task Force membe�s were providec' the opportunity at each meeting to revise or supplement and then accept :he Memory Notes taken at the previous meeting. D. Quorum The Task Force decided that sixteen (16) members must be present to establish a quorum for decision-making. If fewer than sixteen (16) members are present at a meeting, no binding decision can be made. E. General Decision Making The Task Force determined that every decision, including its final recommendations, required the agreement of a minimum of two-thirds of the standing members of the Task Force. F. Task Force Agreement on Final Report The Task Force agreed to support the recommendation to Council approved by a two-thirds vote, and to educate, inform and advocate for this recommendation to the community if Council accepts it. G. Meeting Schedule The Task Force followed the schedule established by the City Council, and added one meeting that was held on March 3, 2004. H. Attendance The Task Force agreed that a member may miss two (2) meetings only. A member who misses three (3) meetings shall be removed from the Task Force. I. Subcommittee 1. Subcommittee Members On December 17, 2003, the Task Force created a Subcommittee to conduct in depth review of issues discussed at the December 17� Task Force meeting. The Subcommittee Members are Derby Davidson, Camille Fischer, Jeff Gee, Ken McCoy, Mark McLaren, Chu Chang, Supervising Civil Engineer, City of Redwood City, Tonia Tabucchi, Assistant Engineer, City of Redwood City, and Mary Trail, Associate Engineer, Kennedy/Jenks Consultants. Recycled Water Task Force Report — Attachment 1 page 4