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.• <br /> �• �11 �� <br /> affected project areas <br /> • Maintain database, coordinate updates, and make modifications to system as <br /> needed <br /> . • Link database information to GIS mapping in coordination with Kennedy/Jenks <br /> Consultants and Redwood City GIS staff <br /> • Hosting of project database on a dedicated Kennedy-Jenks server. Fee includes <br /> monthly maintenance, security and server updates <br /> City Staff Support <br /> • Review by PWS Staff & Project Management Team <br /> • PWS Clerical and Data Entry Support <br /> • IT/GIS Support for Project Database to GIS Mapping <br /> 5_0 Proiect Manaqement. Meetinqs and Presentations <br /> Activities include management of the Data instincts consultant team dedicated to the <br /> Redwood City Recycled Water Program and attendance to management meetings, <br /> and presentations related to public information, public outreach and media relations. <br /> • Manage Data Instincts staff and sub-consultant staff <br /> • Provide 12 monthly progress reports and detailed billing statements <br /> • Attend meetings & phone conferences with staff and project team consultants <br /> • Will attend 26 project management meetings (12 on site and 14 by phone <br /> conference. Assumes each meeting averages 2 hours and one way travel) <br /> • Includes two presentations to City Council to update on project public outreach <br /> (Assumes half day prior preparation and half day of ineeting preparation) <br /> City Staff Support <br /> • Review by PWS Staff & Project team Mgmt <br /> • Clerical support <br /> • Use of city facilities <br /> • Use of city printing and mailing services � <br /> Budget Summary: <br /> 1.0 Needs Assessment/lnformation Gathering $26,625 <br /> 2.0 Communications $61,800 <br /> 3.0 Web Sites — Community & Team Portal $55,250 <br /> 4.0 Contact Mgr Database/Outreach Lists Mgmt $22,175 <br /> 5.0 Project Mgmt, Meetings and Presentations $23,700 <br /> NOT TO EXCEED BUDGET — YEAR ONE: $189,550 <br /> Data Instincts Agreement 14 Revised 7/12//2004 PCI <br /> City Attorney Approved Version 111803 — <br />