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<br /> 78 <br /> SBWMA Contractor Selection Process Executive summatPage 10 <br /> _"J. ~"1 ..., .......... -v ~ I'" UI.. _ a...- <br /> Summal)l of PAF and PAC Recommendations <br /> request approval of the services and process, adoption of conduct guidelines and <br /> commitment to the process; 3) request approval of request for proposals and draft <br /> agreements; 4) attend proposer presentations; 5) receive proposal summaries; 6) <br /> request approval of recommended contractors; and, 7) request approval of negotiated <br /> contracts. <br /> C. RFP and Contractor Selection Process <br /> The contractor selection process will solicit proposals through a request for proposals <br /> (RFP) process. One RFP will be issued for collection and facility operations services. <br /> (The same company could be selected for both collection and operations services or <br /> two different companies could be selected.) Two other RFPs will be issued for: (1) off- <br /> site yard and food waste composting services; and, (2) off-site single-stream recyclable <br /> materials processing services. <br /> Proposals will be evaluated using defined evaluation criteria and weighting that will be <br /> disclosed to proposers in the RFP and used to evaluate and numerically score and rank <br /> proposers. The evaluation criteria will include: company and staff qualifications; merits <br /> of technical proposal; environmental benefits and impacts; responsiveness to contract <br /> terms; and costs. The RFP documents will specify that the member agencies reserve <br /> the right to act in the best interest of their residents and businesses, including the right <br /> to reject a proposal that is given the highest quantitative scoring in the evaluation <br /> process if the proposal is not in the best interest of their residents and businesses. <br /> The evaluation team will be industry consultants, industry experts, and member agency <br /> and SBWMA staff engaged in the regular oversight, management, or operation of solid <br /> waste, recyclable materials, and organic materials systems. The evaluation team will <br /> present its results to a selection team, which will be comprised of high-level member <br /> agency and SBWMA Board members, and elected officials. The selection team will <br /> recommend the contractors for approval by the SBWMA Board and member agency <br /> elected officials. <br /> D. Contractor Selection Process Integrity <br /> To maintain transparency and integrity throughout the contractor selection process, a <br /> code of conduct was prepared for adoption by the SBWMA Board and elected officials <br /> of the member agencies. The code of conduct provides guidance regarding disclosure <br /> of: (i) conflicts of interest; (ii) contributions; and, (iii) non-public meetings with potential <br /> proposers. It is anticipated that the SBWMA Board will adopt this code of conduct and <br /> recommend that the elected officials of each member agency adopt the code of conduct <br /> as well. <br /> In addition, a code of conduct has been developed for proposers. The proposers' code <br /> of conduct: (i) prohibits contributions, promotions, gifts, and non-public meetings with <br /> Board members and elected officials; (ii) prohibits collusion with other companies; and, <br /> Hilton Famkopf & Hobson, LLe E8-S <br /> - <br />