AgdaPkt 2006-11-13 - Laserfiche WebLink

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REPORT 6.10 Page 1 To the Honorable Mayor and City Council From the City Manager November 13, 2006 Subject Storm Drains Utility System Pumps and Pump Motor Repair Recommendation By motion, authorize Agreement for the repair, overhaul and reconditioning of various sized storm pumps and pump motors to Pump Repair Service Company of Daly City, CA for the not-to-exceed amount of $71,775.00 Background On May 18, 2006, the City published a notice that Public Works Services would be accepting proposals until June 28, 2006 from qualified firms to provide pump and pump motor repairs services for the Storm Drains Utility System. Additionally, PWS staff mailed the Request for Proposal to four known firms that provide such services. Redwood City currently has 17 major pump stations housing approximately 33 storm pumps, excluding the new cinema garage pump stations, of varying sizes throughout the City. Each pump is controlled and operated by either electric motor or by diesel engine. These pumps require periodic maintenance, repair, overhaul and I or replacement. Each year the Public Works Services Department compiles a list of the pumps and pump motors identified for scheduled maintenance. The extent of the maintenance and conditioning for any pump or pump motor cannot be definitively known until the pump is first pulled and dismantled. A failure analysis is completed by a technically qualified vendor, who then will make recommendations to staff. Staff required vendors to submit individual prices for the repair I reconditioning of existing pumps. The purchase of new pumps is not included in the bid; however replacement pumps may be considered when an assessment of a pump by the vendor demonstrates that replacement is more cost efficient than repair. The City Clerk advertised the bid invitation for one month and the Request for Proposals was mailed to four vendors, as listed below. The one proposal for services was received and opened on Wednesday, June 28, 2006. Another vendor responded by letter expressing no interest in quoting on the work. . Pump Repair Service . Conaghen . Peninsula Pump & Equipment . Shape, Inc. Daly City, CA Benicia, CA So San Francisco, CA Pleasanton, CA $71,775 No Bid No Bid No Bid Actual costs will vary and historically have been slightly more or less than the quoted amount depending on the findings once specific pumps and pump motors are disassembled and inspected.