AgdaPkt 2005-06-20 - Laserfiche WebLink

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,s..se-/ REPORT To the Honorable Mayor and City Council From the City Manager June 20, 2005 Subject Adoption of Administrative Policy No. 36 R ecomme ndation It is recommended that the City Council approve a resolution that adopts Administrative Policy No..36 which provides authority to the City Manager to do the following: 1) execute certain membership agreements, 2) execute certain multi-year lease and tenancy agreements, 3) enter into certain agreements under which the City is providing a service, and 4) execute certain fiscal agent agreements. Background In December 2002, the City Council adopted Ordinance No. 2238 that established, among other matters, the limits of contracts that the City Manager may enter into without Council approval. In November 2002 the Council also adopted Resolution No. 14476 which prescribes limits of general liability claims and workers' compensation claims that the City Manager may settle without Council approval. With the adoption of the ordinance in December 2002, staff's intent was for Council to grant the City Manager signature authority for all expenditures under $60,000. However, the City Attorney's office has advised staff that there are several other business transactions where the approval of which is not specifically defined in the December 2002 ordinance. By default, each of these items must be submitted to Council. Council approval of this administrative policy will "clean up" the ordinance that Council approved in December 2002 saving staff and Council a great deal of time and keeping in line with Council's priority of doing business more effectively and efficiently. The following areas have been identified as areas that were not specifically covered in the December 2002 ordinance, and thus staff recommends the following limits under which the City Manager may execute such agreements: Membership Agreements - It is recommended that the City Manager be authorized to execute agreements, such as the City's membership in the League of California Cities, where the dues do not exceed $60,000 per year. By way of information, currently, there are three memberships that fall within this category: the League of California Cities ($17,000), Association of Bay Area Governments (ABAG) ($11,170), and Peninsula TV ($40,000). Multi-Year (and agreements less than one year) Lease Agreements - It is recommended that the City Manager be authorized to enter into agreements, such as leases for storage of City records, office space, or leases of personal property, where the annual lease payments do not exceed $60,000. 1