AgdaPkt 2005-06-20 - Laserfiche WebLink

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..s. ð(!-£:., In addition, the City Attorney's office has advised staff that under current policy, the City Manager does not have signature authority to enter into the following agreements, which staff is also recommending: ' Agreements Where the City Is Providing a Service - Periodically, the City has the opportunity to provide services (i.e. sell our services to other agencies), such as Human Resources training or Information Technology support, to other parties. Given our recent financial situation, City staff has been more aggressive in pursuing outside contracts to generate revenue as a way to meet our budget reductions and avoid layoffs where possible. Time is often of the essence in obtaining these agreements. In situations where the total annual revenues the City will generate by way of such agreements do not exceed $125,000 per year, it is recommended that the City Manager be authorized to enter into these agreements. Please see Attachment I for examples of such agreements. This policy also provides that in situations where the revenue expected to be received by the City for providing a service is less than $10,000 per year, department heads of the department providing the service may execute such agreements. Fiscal Agent Agreements - The City acts as the fiscal agent upon approval by Council for Redwood City 2020, and administers grants and service agreements on behalf of Redwood City 2020 (RC 2020). Policy decisions as well as administrative decisions regarding revenues and expenditures are made by RC 2020's Governing Board and Operations Committee, and not by the City Council. The City is simply serving as a fiscal agent for RC 2020 as a way of being collaborative and more efficient. Therefore, it is recommended that the City Manager be authorized to enter into fiscal agent agreements whenever the revenue to be received does not exceed $300,000 or the expenditures do not exceed $100,000 upon the direction of the RC 2020 Governing Board or Operations Committee. The City Attorney has recommended that should the Council be in agreement with these recommendations, the authority be providèd by way of a Council-adopted administrative policy (attached for your review). In spite of the authority granted to the City Manager on November 2002 and under this proposed policy should Council elect to adopt, the City Manager will seek Council approval and authority to enter into agreements, memberships, etc. that involve a policy decision as to whether or not the City should participate in such activity regardless of the dollar amount. Alternative The Council may elect not to extend the authority for the above transactions to the City Manager. Doing so will require staff resources to bring these items to Council for approval and may, particularly in the case of revenue generating opportunities, result in the City not being able to take advantage of suchJ>pportunities if there is a brief time period in which the City needs to respond to the prospective client. 2