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Recommendation: Conduct a public hearing to consider the fiscal year 2011 -2012 Annual Action Plan, adopt a resolution to approve the fiscal year 2011 -12 Annual Action Plan and authorize the City Manager to execute and file documents related to the Annual Action Plan for submittal to the U.S. Department of Housing and Urban Development. RESOLUTION No. 15107 APPROVING ANNUAL ACTION PLAN OF THE CONSOLIDATED PLAN (2011 -2012) AND APPLICATION FOR FEDERAL ASSISTANCE (COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT PARTNERSHIP FUNDS); CERTIFYING THAT THE CITY HAS FOLLOWED ITS ADOPTED CITIZEN PARTICIPATION PLAN; AND AUTHORIZING EXECUTION AND FILING OF ALL DOCUMENTS PERTAINING THERETO (FISCAL YEAR 2011 -2012) Ms. Rhonda Coffman, Construction Manager spoke about timelines and the Action Plan and the need to meet some federal deadlines. She provided details on the community outreach including a workshop held to benefit the grant applicants. She said that funding allocations were made by the HHCC and these are before Council. She said they received 27 proposals and funds were assigned based on certain criteria. One Council Member inquired why HUD did not make a change in the timeline with the release of funds. Ms. Coffman explained that the May 15 deadline is a statutory deadline and it would take an act of Congress to change it. City Attorney Thompson indicated that two Council Members might have a potential of conflict but they could remain at the dais. Two Council Members (Foust and Aguirre) will have to recuse themselves on two items due to a potential conflict of interest. Council Member Foust due to the fact that she serves on the Board of one of the recipients Casa de Redwood, and Vice Mayor Aguirre's due to the fact that her son worked at Project Sentinel within the last twelve months. Marc Manuel, Chair of Housing and Human Concerns Committee, addressed Council and recognized Charlene Wright for her work in this committee. He noted the challenges with the requests received due because the funds requested were larger amounts. He noted that a few programs received larger amounts than usual due to some special needs. The recipients were: Project Sentinel, Casa de Redwood, Mid Peninsula Housing, Bay area legal aid, HIP Housing. Mr. Manuel added that the process has been streamlined for the benefit of applicants and the operations consolidated in order to cut down on staff time. In addition, they are looking at a two -year cycle versus the annual process. Mayor Ira opened the Public Hearing. Public Comment: Robert Vernon, with Shelter Network, thanked Council for the support to the JOINT CITY COUNCIL/REDEVELOPMENT AGENCY BOARD May 2, 2011 MEETING MINUTES PAGE 3 MINUTE BOOK NO. 63 Page No. 311