AgdaPkt 2011-07-11 - Laserfiche WebLink

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6.1.G. - Page 1 REPORT To the Honorable Mayor and City Council From the City Manager July 11, 2011 SUBJECT Rejection of bids for Redwood Shores Lagoon Maintenance Boat Ramp RECOMMENDATION Authorize staff, by motion, to reject sole bid, and direct the return of bid security for the Redwood Shores Lagoon Maintenance Boat Ramp. BACKGROUND Currently there is no boat ramp that provides access to the lagoon east of Shell Parkway in Redwood Shores for maintenance purposes. Maintenance operations regularly require the use of sizeable floating equipment, a harvester, to remove the widgeon grass. In order to perform this necessary maintenance to the lagoon east of Shell Parkway, the harvester must be delivered by crane to and from the water. This project will provide a permanent boat ramp to enable city staff and contractors more convenient access to the lagoon on the east side of Shell Parkway for maintenance purposes. Public meetings were held with area residents to address the project's potential impact to Shannon Park and potential noise issues. Staff assured attendees that all efforts will be made to minimize disruption both during construction of the boat ramp and future maintenance operations. Staff has secured a permit from the Army Corps of Engineers and water certification from the Regional Water Quality Control Board as required for this project. Design was completed and the project was advertised with a bid opening date of June 22, 2011. One bid in the amount of $501,636 was received which is 91 % higher than the engineer's estimate of $263,000. Discussions with some of the contractors who attended the pre -bid meeting and did not submit bids revealed that many were performing considerably larger marine projects and were unable to pursue additional work at this time. Staff recommends rejecting the one bid received as it exceeds the project budget. Staff recommends redesigning and rebidding this project later this year when the bidding climate is better. The one (1) bid received at the bid opening on June 22, 2011 is summarized below.