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EXHIBIT "A" beals July 24, 2003 sport City of Redwood City Mr. Peter Vorametsanti 1017 Middlefield Road Redwood City, CA 94064 RE: DESIGN AND ENGINEERING SERVICES FAIR OAKS ELEMENTARY SCHOOL SPORT FIELD IMPROVEMENT PROJECT Beals Sport PROPOSAL No. P03-27 Dear Peter: In response to your request, beals sport, a division of Beals Alliance, Inc., is pleased to submit the following proposal to provide Site Design and Engineering Services on the above-referenced project. This proposal reflects the Scope of Work required to provide the City with a synthetic turf field, similar to that at Hoover School Park. The preliminary project schedule we discussed during our phone conversation with Gary Hover, Parks Superintendent, requires the final documents to be completed in time so that the project can be built prior to the winter weather. PROJECT UNDERSTANDING / HISTORY: The City of Redwood City is proposing to retain the firm of beals sport to provide landscape architectural and civil engineering design services for the athletic field renovation at Fair Oaks School. The turf field area has no drainage system (nor do the adjacent streets in this unincorporated area of the County), and playing conditions are poor. The City is proposing to reconstruct the athletic field as an infi[I synthetic turf field. Currently, our understanding is that the existing tree line separating the school from the athletic field will remain, as will the playground at the southern edge of the field. However, it was noted during our previous site visits that this playgreund may not meet current playground safety codes or CBC accessibility codes. The design shall consist of the demolition of the turf field and associated irrigation system, the design of the synthetic turf system, and associated minor perimeter improvements. In addition, a subsurface detention system will be designed into the drainage system in order to mitigate the amount of runoff that would impact adjacent properties. GENERAL PROJECT SCOPE: The project scope herein provided will be broken into four general phases: 1. The first will be Project Start-up and Pre-planning Phase, in which beais sport will meet with City Staff and begin reviewing all information pertinent to the project. Existing Conditions bases will be generated by beals sport for the Analysis and Design Phase. 2. The second phase will be an Analysis and Design Phase, in which we will develop conceptual design plans for review and approval. A detailed budget analysis will also be provided during this phase. At the City's request, upon City approval of the Conceptual Design package, beals sport will bypass the typical Design Development phase and proceed directly into Construction Documentation. 3. The third phase will be Construction Documentation, which will include 65%, 95%, and Bid/Back Check submittals. The end product will be construction documents with Plans, Specifications and Statement of Probable Construction Costs. 4. The final phase will be Construction Administration services, which will consist of assistance during bidding and construction. Regular construction meetings and site observation will also be provided.