AgdaPkt 2011-08-22 - Laserfiche WebLink

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6.1.J. - Page 1 RE PO RT To the Honorable Mayor and City Council From the City Manager August 22, 2011 SUBJECT Award of Contract - Redwood City Recycled Water Project — Phase I— Redwood Shores Customer Site Retrofits — Bid Package 5 RECOMMENDATION Approve, by motion, the contract documents and award the contract for the Redwood City Recycled Water Project — Phase I— Redwood Shores Customer Site Retrofits — Bid Package 5 Project to the lowest responsible bidder, ValleyCrest Landscape Maintenance, Inc. of San Jose, for their responsive and responsible low bid of $349,375.52 and authorize the City Manager to increase the contract amount up to 10% if necessary, not to exceed $384,313. BACKGROUND In August 2003, the City Council approved a broadly defined, flexible recycled water project, filed a California Environmental Quality Act Notice of Determination, and formed a citizen community task force to provide input. In March 2004, the City Council accepted the Task Force Report and directed staff to define a course of action to implement the project. Phase 1 of the Redwood City Recycled Water Project has been designed and built in smaller, discrete projects over the past several years. Delivery of recycled water was first available in Redwood Shores for the 2007 irrigation season. Phase 1(east of Highway 101) includes creating the distribution system as well as smaller projects that adapt customer sites for recycled water use. The distribution system piping of Phase 1 was fully constructed in 2010. Smaller "customer site retrofit" projects will continue throughout the year. Major components of Phase 1 of the continuing project are as follow: Treatment improvements consisting of Status: 100% complete and in service. filter modifications, chemical feed addition and filtered water line at the SBSA site — owned and operated by South Bayside System Authority (SBSA). Disinfection facilitv consisting of new Status: 100% complete and in service. chlorine contact chambers at the SBSA site — owned by the city and operated by SBSA.