AgdaPkt 2011-08-22 - Laserfiche WebLink

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Exhibit A 6.1.L. - Page 13 Scope of Services 1. General Description of Services The City of Redwood City will provide payroll services and payroll reporting to the City of San Carlos including but not limited to: processing timecards entered by City of San Carlos; calculating employee's gross pay; calculating employee's net pay; calculating and remitting Federal and State taxes (including Personal Income Tax); calculating, deducting and remitting wage garnishments; calculating and remitting PERS contributions (employee and employer) and preparing, reconciling, and submitting PERS reporting; preparing, reconciling, posting adjustments, and submitting quarterly Federal and State tax reports; issuing annual W-2's; and processing all retroactive adjustments to salary and benefits. 2. Benefits Reports A. Workers' Compensation: The City of Redwood City will provide quarterly workers' compensation/payroll reports to the City of San Carlos's workers' compensation insurance administrator in the required format. Reports will be sent by email to the San Carlos Administrative Services Department. The City of Redwood City will post and process all adjustments to pay and/or benefits as necessary for workers' compensation. B. Disability Tracking: The City of Redwood City will initially provide the capability to track disability hours via a character based screen. The City of San Carlos is responsible for ensuring that the applicable hours and time code for disability leave are correctly entered prior to payroll being calculated. The City of Redwood City will provide reports with hours and earnings charged to disability time codes to the City of San Carlos. The City of Redwood City will use the earnings amount that corresponds with the use of disability time codes to reduce the taxable income of each employee who charged time to disability leave. C. Medical/Cafeteria Benefits: The City of Redwood City will annually prepare the non- discriminatory testing report for the City of San Carlos' cafeteria benefits plan and submit it (in Excel format), along with a copy of the most current payroll schedule, to the San Carlos Administrative Services Department, by November 15 of each year. D. EEO Reporting: The EE04 report will be prepared by the City of Redwood City bi- annually and sent to the San Carlos Administrative Services Department (in Excel or PDF format) by July 30 of year due. E. Pay & Reconcile Benefits: The City of Redwood City will reconcile invoices from benefit providers monthly, or quarterly at a minimum, based on data the City of San Carlos has