Agmt11 City of San Carlos-Payroll Services

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Redwood City submit any required reports (i.e., PERS, State of California, I RS). � 1.2.2 Access and authority necessary for City of Redwood City to initiate payments (either electronically or by check) from any City of San Carlos bank accounts from which the City of San Carlos desires such payments be made. 1.2.3 The City of San Carlos Administrative Services Director will designate San Carlos employees to be provided with online read-only and reporting access to the payroll system. The Administrative Services Director will also designate San Carlos employees who are responsible for making changes to payroll master employee data and provide properly authorized documentation of such to the City of Redwood City. 1.2.4 Uniform costs paid by the City of 5an Carlos for employees for the current calendar year will be provided to Redwood City by December 1 of each year. 1.2.5 Accuracy of all data in the payroll system provided to Redwood City is the responsibility of the City of San Carlos. 1.2.6 The City of San Carlos will cooperate in compiling 2011 W-2s for San Carlos employees. The preparation of the 4� quarter 2011 quarterly tax filings and preparation of 2011 W-2s will require the cooperation of the City of San Carlos' existing payroll processor (ADP). In the event that Redwood City identifies; significant deficiencies in the information provided by ADP, the Ciry of San Carlos agrees to pay the City of Redwood City reasonable charges in excess of normal processing to successfully complete 2011 W-2s. ' 1.2.7. The City of San Carlos employees will enter timecard data via a web interface, and San Carlos supervisors will approve timecards electronically with electronic signatures. If the web interface is not available, both the City �of Redwood City and the City of San Carlos will work together to ensure that the payroll is processed using manual timesheets. 1.2.8 San Carlos will enter the applicable hours and time code for disability leave. San Carlos will approve (or change) the hours charged to disability leave prior to payroll being run by Redwood City. Redwood City will provide reports with hours and earnings charged to disability time codes to San Carlos. 1.2.9 San Carlos will be responsible for obtaining at its own cost all licenses for software required to access the City of Redwood City's computer system. As of the date this agreement was executed, the only software the City of San Carlos will be required to obtain will be "Accuterm." The City of San Carlos will purchase and install Accuterm by August 29, 2011, and the City of Redwood City will coordinate the implementation of such software to access Redwood City's computer system in performing services related to the development of payroll software. 2011. 072 San Carlos Payroll Services 2 081811