Agmt11 City of San Carlos-Payroll Services

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1.2.10 San Carlos will work with Redwood City to conduct parallel testing of the payroll system as described in Exhibit A. 1.2.11 The San Carlos Administrative Services Departmenf will create and update employee master files, and will be responsible for all changes to employee master files, including changes to deductions and/or pay. San Carlos will subsequently provide such documentation to Redwood ciry. 1.2.12 The City of San Carlos staff member responsible for payroll-related inquiries will initially endeavor to resolve all inquiries. In the event that an inquiry cannot be resolved by San Carlos, San Carlos will direct the inquiry to the designated City of Redwood City staff member responsible for resolving payroll inquiries. Any inquiries still unresolved by the City of Redwood City will be handled by the City of San Carlos Administrative . Services Department. 2. Standard of PerFormance. While performing the Services, Redwood City will exercise reasonable professional care and skill, and will use reasonable diligence and best judgment while exercising its professional skill and expertise. 3. Term. Unless earlier terminated; in writing by any one of the Parties pursuant to Section 15 below, the term of this Agreement will commence upon the date first written above and shall expire on June 30, 2016. 3.1 Develoament of Pavroll Software. Upon the date of execution of this Agreement, the City of Redwood City will commence development of payroll sofiware, which will be completed and accepted by the City of San Carlos on or before September 26, 2011. 3.2 Pavroll Services. Redwood City will begin processing payroll for San Carlos Fire Department employees for the pay period commencing on September 26, 2011 and will begin processing payroll for all San Carlos employees (including Fire ,Department employees) for the pay period commencing on December 19, 2011. Should the parties agree to defer this date, the City of Redwood City will be entitled to recover any additional costs incurred in preparing the 2012 W-2s. 4. Compensation. The City of San Carlos shall compensate the City of Redwood City for providing payroll services as follows: 4.1 Development of Payroll Software. The City of Redwood City will develop payroll software for an initial cost of $39,275 payable upon acceptance of such software by the City of San Carlos. One-time initial training will be included as described in Attachment 1 to Exhibit "A," Scope of Services. Any enhancements to the software will be billed at an hourly rate of $140.85 in FY 2011-12. Optional modules such as web-based Disability Leave Tracking, Electronic Benefit Enrollment (EBEV), and online Personnel Action Form system may be added 2011. 072 San Carlos Payroll Services 3 081811