Agmt11 City of San Carlos-Payroll Services

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• , i later at the request of the City of San Carlos at a cost to be negotiated and mutually agreed upon by both parties in writing. 4.2 Pavroll Services Fee. The initial cost will be $653.84 per pay period for San Carlos Fire Department employees only and $1,519.23 per pay period for all San Carlos employees (including Fire Department employees) through the final pay period that commences in June 2012. This fee will also cover the City of Redwood City's time to provide research for basic payroll tax and PERS matters. This fee will be adjusted annually in future fiscal years in an amount equal to the upcoming fiscal year salary and benefit costs of the City of Redwood City employees involved in providing these services, except that in no case shall the increase exceed three percent (3%) each year. Notwithstanding the above, if Redwood City's costs escalate beyond the 3% increase due to changes in such things as the PERS contribution and/or employee healthcare costs, the parties agree to meet and confer on the annual cost increase. Redwood City will provide notice of such adjustment to San Carlos in writing before March 1. 4.3 Monthlv Invoices. Redwood City will submit invoices to San Carlos monthly in arrears for the Services provided which must be paid within 30 days of receipt. 4.4 Other Compensation. 4.4.1 Saecial Proqramminq. The City of Redwood City currently has the programming in place to report the required earnings information to the State Controller (SC) for the Government Compensation in California website, which is mandated annually. The City of Redwood City will provide all data in the format required by the SC to the City of San Carlos for review and submittal, of the annual report. If additional programming is required due to changes in the reporting requirements, Redwood City will charge San Carlos the cost of programming necessary to comply with the new requirements. Such services will be provided at a cost to be mutually agreed upon by both paities in writing. Similarly, the City of Redwood City has the ability to respond to certain standard Public Records Act requests. If additional programming is required and San Carlos directs Redwood City to perform such programming, Redwood City will provide this service at a cost to be mutually agreed upon by both parties in writing. Upon San Carlos's request, Redwood City may provide other programming services. Time spent preparing any ad hoc reports that are developed by City of Redwood City Information Technology staff, and/or any enhancements to Redwood City's payroll software will be billed at the then-applicable hourly rate. For FY 2011-12 this hourly rate is $140.85. 4.4.2 Postaqe. The City of. San Carlos will reimburse the City of Redwood City for all U.S. mail postage costs associated with Redwood City's performance of the services pursuant to this Agreement. 2011. 072 San Carlos Payroll Services 4 081811