AgdaPkt 2011-10-10 - Laserfiche WebLink

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6.1.C. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er October 10, 2011 SUBJECT Design Services Agreement with Royston, Hanamoto, Alley & Abey (RHAA) for the Mezes and Jardin de Ninos Parks Renovation Project RECOMMENDATION Approve, by motion, the standard form design services agreement with RHAA for $93,203.00, and a 10% contingency for a total not-to-exceed amount of $102,524.00. BACKGROUND Mezes and Jardin de Ninos parks require improvements. This project will primarily address restroom facilities and play equipment at both parks. Mezes Park's existing restroom will be renovated, as it has surpassed its useful life and does not meet the standards of the Americans with Disabilities Act. Restrooms will be constructed at Jardin de Ninos Park, which currently lacks permanent facilities. Playground equipment at Mezes tot-lot and at Jardin de Ninos will be upgraded or replaced. The scope of this project also includes, but is not limited to, lighting upgrades for the basketball and tennis courts at Mezes Park, new signage at both parks, lighting upgrades at Jardin de Ninos, the addition of picnic areas, and other distinguishing features. The estimated cost of construction for Mezes Park is $425,000, for Jardin de Ninos Park, it is $225,000, for a total construction estimated budget of $650,000. ANALYSIS In April 2011, staff issued a Request for Qualifications to a select group of landscape architects. Based on the RFQ response, staff interviewed the top five firms. Staff determined that RHAA was the most qualified to provide the professional services required for this project based on their extensive design experience and inclusive public outreach program. The city selects service providers based on qualifications, not cost, to identify the firm best equipped to deliver an economical and successful project. RHAA staff has over 31 years of experience designing new parks and renovating existing parks for cities including San Jose, Santa Clara, San Mateo, Santa Rosa, Palo Alto, Windsor, and Davis. RHAA received the highest scores from evaluating city staff members when criteria including demonstrated success, professional qualifications, resources, sub consultants, and community experience were considered. Particularly notable are RHAA's non-traditional park designs that incorporate a theme, and their outreach effort which promotes the idea that community members are the true stewards of public spaces.