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e � - Y� , October 12, 2011 Deanna V. La Croix Ciry of Redwood Ciry 1017 Middlefield Road Redwood Ciry, CA 94063 Subject: RCCH City Attorney's Offices Improvements — Authorization to Proceed with Professional Services Deaz Deanna, The City of Redwood City ("ClienY') and NBBJ, LP ("NBBP') are negotiating an agreement for professional services. Until those negotiations are complete and in order to begin services, the following will serve as NBBJ's authorization to proceed (ATP). NBBJ will provide services until a fully executed agreement for professional services directs all future work. The intent of this authorization is to allow NBBJ to start field investigations and initial space planning studies for presentation to the City Attomey (defined as the Programming Phase). The initial Scope of Work covered under this ATP is scheduled to take place over approximately the next six to eight weeks. The exact schedule is still to be determined between the Client and NBBJ. ' This authori�ation to proceed will expire at the completion of the Programming Phase or at the time of the main agreement approval whichever comes first. Should this ATP need to be extended to include the Schematic Design Phase, see the Compensation pazagraph for steps involved in that fee increase and phase inclusion. A. Project Description and Scope of Work The project and basic services are as follows: Provide field investigations as required to confirm current conditions as they relate to the original documents. Re-design/re-plan the City Manager's end of the second floor, approximately 3,000 GSF (not including the Community Development Director's office and conference room noted in item 8 below), to accommodate the following requested changes/revisions to the existing space plan/room layouts: l. City Attomey: 1 main office for the City Attomey with adjacent office space for 3other attorneys. 2. City Attorney's 2 admin work stations. (existing to be relocated) 3. Additional work area for part-time intern for City Attorney's office.