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Travel Reimbursement Information (Continued) Exhibit G
<br /> 2. If any of the reimbursement rates stated herein is changed by DPA, no formal contract amendment will be required to
<br /> incorporate the new rates. However, CDPH shall inform the contractor, in writing, of the revised travel reimbursement rates
<br /> and the applicable effective date of any rate change.
<br /> At CDPH's discretion, changes or revisions made by CDPH to this exhibit, excluding travel reimbursement policies
<br /> established by DPA may be applied retroactively to any agreement to which a Travel Reimbursement Information exhibit is
<br /> attached, incorporated by reference, or applied by CDPH program policy. Changes to the travel reimbursement rates
<br /> stated herein may not be applied earlier than the date a rate change is approved by DPA.
<br /> 3. For transportation expenses the contractor must retain receipts for parking; taxi, airline, bus, or rail tickets; car rental; or
<br /> any other travel receipts pertaining to each trip for attachment to an invoice as substantiation for reimbursement.
<br /> Reimbursement may be requested for commercial carrier fares; private car mileage; parking fees; bridge tolls; taxi, bus, or
<br /> streetcar fares; and auto rental fees when substantiated by a receipt.
<br /> 4. Note on use of autos: If a contractor uses his/her or a company car for transportation, the rate of reimbursement will be
<br /> 55.5 cents maximum per mile. If a contractor uses his/her or a company car "in lieu oP' airfare, the air coach fare will be
<br /> the maximum paid by the State. The contractor must provide a cost comparison upon request by the State. Gasoline and
<br /> routine automobile repair expenses are not reimbursable.
<br /> 5. The contractor is required to furnish details surrounding each period of travel. Travel expense reimbursement detail may
<br /> include, but not be limited to: purpose of travel, departure and return times, destination points, miles driven, mode of
<br /> transportation, etc. Reimbursement for travel expenses may be withheld pending receipt of adequate travel documentation.
<br /> 6. Contractors are to consult with the pregram with which the contract is held to obtain specific invoicing procedures.
<br /> Per Diem Reimbursement Guide
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<br /> Less than 24 hours Trip begins at ur before n a.m. and ends at or after 9 a.m. Breakfast may be claimed.
<br /> Less than 24 hours Trip begins at or before 4 p.m. and ends at or after 7 p.m. Dinner may be claimed.
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<br /> 24 hours Trip begins at or be�ore 6 a.m. Breakfast may be claimed.
<br /> 24 hours � Trip begins at or before 11 a.m. Lunch may be claimed.
<br /> 24 hours Trip begins at or before 5 p.m. Dinner may be claimed.
<br /> More than 24 hours Trip ends at or after 8 a.m. Breakfast may be claimed.
<br /> More than 24 hours Trip ends at or after 2 p.m. Lunch may be claimed.
<br /> More than 24 hours Trip ends at or after 7 p.m. Dinner may be claimed.
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<br /> CDPH CMU 01 (07/11) Page 2 of 2
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