Agmt11 Ca. Department of Public Health- Project LEAN

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California Department of Public Health � EXhlblt G Travel Reimbursement Information (Mileage Reimbursement Increase Effective 7/1/11) 1. The following rate policy is to be applied for reimbursing the travel expenses of persons under contract. The terms "contrecY' and/or "subcontracP' have the same meaning as "grantee" and/or "subgrantee" where applicable. a. Reimbursement for travel antl/or per diem shall be at the rates established for nonrepresented/excluded state employees. Exceptions to Department of Personnel Administration (DPA) lodging rates may be approved by the California Department of Public Health (CDPH) upon the receipt of a statement on/with an invoice indicating that such rates are not available. b. Short Term Travel is defined as a 24-hour period, and IesS than 31 consecutive days, and is at least 50 miles from the main office, headquarters or primary residence. Starting time is whenever a contract orsubcontract employee leaves his or her home or headquarters. "Headquarters" is defined as the place where the contracted personnel spends the largest portion of their working time and returns to upon the completion of assignments. Headquarters may be individually established for each traveler and approved verbally or in writing by the program funding the agreement. Verbal approval shall be followed up in writing or email. c. Cuntractors on travel status for more than one 24-hour period and less than 31 consecutive days may claim a fractional part of a period of more than 24 hours. Consult the chart appearing on Page 2 of this exhibit to determine the reimbursement allowance. All lodging reimbursement claims must be supported by a receipt`. If a contractor does not or cannot presen! receipts, lodging expenses will not be reimbursed. (1) Lodging (with receipts'): Travel Locat►or�/.%krea - :` Re�mbursemer�t,Ra�e ' Statewide (e xcluding th e coucties ident below) $ 84 OC pl us ta � Counties u! Los Angeles and San Diego $110.00 plus tax ounties of Aiameda, San Francisco, San Mateo, and Santa Clara 3140.00 plus tax Reimbursement for actual lodging expenses that exceed the above amounts may be allowed with the advance approval of the Ueputy Director of the Califomia Department of ?ublic Health (CDPH) or his or her designee. Receipts are required. 'Receipts from Intemat lodging reservation services such as Priceline.com which require prepayment for that service, ARE NOT ACCEPTABLE LODGING RECEIPTS and are not reimbursable without a valid lodging receipt from alodging establishment. (2) Meal/Supplemental Expenses (with oi without receipts): With receipts, the contractor wilt be reimbursed actual amounts spent up to the mazimum for each full 24-hour period of travel. Meal / Expense Reimbursement Rate Breakfast $ 6.00 Lunch $ 10.00 Dinner $ 18.00 Incidental expenses $ 6.00 d. Out-of-state travel may only be reimbursed if such travel is necessitated by the scope or statement of work and has been approved in advance by the program with which the contract is held. For out-of-state travel, contractors may be reimbursed actual lodging expenses, supported by a receipt, and may be reimbursed for meals and supplemental expenses for each 24-hour period computed at the rates listed in c. (2) above. For all out-of-state travel, contractors/subcontractors must have prior CDPH written or verbal approval. Verbal approval shall be confirmed in writing (email or memo). e. In computing allowances for continuous periods of travel of less than 24 hours, consult the chart appearing on Page 2 of this exhibit f. No meal or lodging expenses will be reimbursed for any period of travel that occurs within normal working hours, unless expenses are incurred at least 50 miles from headquarters. coari cMU oi (o�ni) Page 1 of 2