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City of Redwood City <br /> 11-10264 <br /> Exhibit B <br /> Budget Detail and Payment Provisions <br /> 1. Invoicing and Payment <br /> A. Invoices shall include the Agreement Number and shall be submitted in triplicate not more frequently than <br /> monthly in arrears to: <br /> Post Office Address Street Address <br /> California Department of Public Health California Department of Public Health <br /> Attn: Cindy Figgins Attn: Cindy Figgins <br /> MS-7211 • P.O. Box 997377 1616 Capitol Ave., MS-7211 <br /> Sacramento, CA 95899-7377 Sacramento, CA 95814 <br /> B. Invoices shall: <br /> 1) Be prepared on Contractor letterhead. If invoices are not on produced letterhead invoices must be <br /> signed by an authorized official, employee or agent certifying that the expenditures claimed represent <br /> actual expenses for the service performed under this contract. <br /> 2) Bear the Contractor's name as shown on the agreement. <br /> 3) Identify the billing and/or performance period covered by the invoice. <br /> 4) Itemize costs for the billing period in the same or greater level of detail as indicated in this agreement. <br /> Subject to the terms of this agreement, reimbursement may only be sought for those costs and/or <br /> cost categories expressly identified as allowable in this agreement and approved by CDPH. <br /> 2. Budget Contingency Clause <br /> A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under <br /> this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no <br /> further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to <br /> Contractor or to furnish any other considerations under this Agreement and Contractor shall not be <br /> obligated to perform any provisions of this Agreement. <br /> B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the <br /> State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer <br /> an agreement amendinent to Contractor to reflect the reduced amount. <br /> 3. Prompt Payment Clause <br /> Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, <br /> commencing with Section 927. <br /> 4. Timely Submission of Final Inuoice <br /> A. A final undisputed invoice shall be submitted for payment no more than sixty (60) calendar days following <br /> the expiration or termination date of this agreement, unless a later or alternate deadline is agreed to in <br /> writing by the program contract manager. Said invoice should be clearly marked "Final Invoice", thus <br /> indicating that all payment obligations of the State under this agreement have ceased and that no further <br /> payments are due or outstanding. <br /> B. The State may, at its discretion, choose not to honor any delinquent final invoice if the Contractor fails to <br /> obtain priorwritten State approval of an alternate fnal invoice submission deadline. Written State <br /> approval shall be sought from the program contract manager prior to the expiration or termination date of <br /> this agreement. <br /> C. The Contractor is hereby advised of its obligation to submit, with the final invoice, a"Contractor's <br /> Release (Exhibit F)". <br /> Page 1 of 3 <br />