AgdaPkt 2012-01-23 - Laserfiche WebLink

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6.1. E. - Page 1 To the Honorable Mayor and City Cou nci I From the City Manager January 23, 2012 SUBJECT Purchase of One Truck Mounted Power Rodder RECOMMENDATION Approve by motion the purchase of one (1) Truck Mounted Power Rodder in the amount of $234,634.02 from Weco Industries of Vacaville, CA under the cooperative purchasing provision of the County of Sacramento's recent competitive bid 7690 and purchase order number PA 80959737. BAC KG RO U N D Redwood City's Fleet Replacement Program is designed to provide a structure for evaluating vehicles and equipment in order to replace them at the most economically advantageous point in their life cycle. The Public Works Services Department, Wastewater Management Services Division currently has a 1986 model year sewer line rodder truck which has exceeded its useful life and is scheduled for replacement. A team representing the Fleet and the Wastewater Management Services Division has been working on replacing this rodder and agreed that the OK Champion S660 truck mounted rodder has been the most reliable rodder and will meet the rigorous demands of the Wastewater Management Services Division's maintenance and repair assignments. ANALYSIS While conducting extensive procurement research, staff from the Fleet Division found that the County of Sacramento recently administered a competitive bid process for the same piece of equipment, in which Weco Industries was the lowest responsible bidder. The Redwood City Code, Chapter 2, Article VII, Section 2.80 (B) "Open Market Purchases" allows staff to purchase from a vendor whose name has been awarded the same type of purchase contract by another public agency after competitive bidding processes substantially equivalent to that prescribed by the Charter or Article. ALTERNATIVES Do not approve the purchase of this rodder. The operational requirements of the Wastewater Management Services Division would be adversely impacted, since the existing rodder is extremely worn out from heavy daily use and has met or exceeded the City's replacement criteria. Continuing to invest in the repair of the existing rodder does not meet economic guidelines due to its current age and condition.