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6. 1. F. - Page 23 and Committees' Handbook City of Redwood City In the absence of the Chair, the Vice Chair shall act as presiding officer and shall and have the same responsibilities. ➢ Role of the Staff Liaison(s) The Staff Liaison serves as the link between City staff, City Council, and BCC members. The City Manager or Department Head assigns a staff liaison to each BCC to provide support, coordination, and guidance. While the Staff Liaison can best answer questions about meetings and agenda matters, BCC members should be aware that the Staff Liaison and other staff members do not accept work assignments from individual BCC members. Accordingly, BCC members should try not to expand the assignments made to staff. Please keep in mind staff members have heavy workloads and limited time to devote to extraneous BCC research and projects. Please limit your questions or requests of Staff Liaisons to issues directly related to the BCC. The following may be used as a guideline for understanding the role and responsibilities of the staff liaison: • At the request of the Chair, and with the support of a majority of the BCC members, the Staff Liaison researches and investigates issues, prepares alternatives and recommendations for BCC and City Council review, and implements City Council policy decisions. • Coordinates the schedule of meetings and makes arrangements for meeting locations. • Coordinates the setting and preparation of the agenda with the Chair in accordance with the City's established standards for agendas. • Attends scheduled meetings and prepares minutes for approval according to the City's established standards for minutes. • Prepares and posts meeting agendas and notices for regular, special, cancelled, or continued meetings pursuant to the Brown Act. • Facilitates the transmission of BCC interests, concerns, and recommendations to the City Manager and /or City Council. • Maintains communication with the Chair regarding City Manager and /or City Council direction or requests. va • Coordinates the annual selection of a Chair and Vice Chair in accordance with the City Council adopted policies and procedures. • Keeps the City Clerk apprised of any resignations or other issues affecting the BCC. ➢ Annual Work Plan and Performance Measures Each BCC should establish an annual work plan and report results annually to the City Council. When applicable, Council would like to see metrics of community involvement and participation in meetings and activities included in the work plan. It is important for all BCC members to do a periodic self -check of their performance in order to ensure they are fulfilling their duties and responsibilities. The following factors may also be useful in pondering your success as a BCC member: 20 1