AgdaPkt 2012-03-19 - Laserfiche WebLink

Browse Search

Boards, Commissions, and Committees' Handbook City of Reds 6.1. F. - Page 22 members in the decision - making process. The Chair must be fair and uniform in reaching consensus and making deliberations. The following is a list of duties and responsibilities of the Chair: • The Chair is the spokesperson for the Commission and responds on behalf of the Board, Committee or Commission. • The Chairperson shall ensure that the BCC completes the annual work plan and reports the results annually to City Council. The work plan shall include metrics of community involvement and participation in meetings and activities. • Sets a positive tone and manages public input to ensure civility and decorum. • Presides at meetings and is the spokesperson for the BCC. • Shall call or cancel a meeting, whichever the case may be. • Coordinates the setting of the agenda with the Staff Liaison. • Ensures the timely start and end of meetings. • Ensures that consideration of items on the agenda moves along without delay. • Makes sure that public testimony is received, but not allowed to disrupt the meeting. This includes setting an acceptable time limit; if necessary. • Clarifies all ideas as they are discussed, and repeats motions made in a manner in which all members understand the motion they will be asked to vote on. Ensures that actions are properly moved, seconded, and voted upon. Always states the exact wording of the motion when dealing with a motion or amendment. A motion should be made in a clear, concise sentence. This will facilitate discussion of the motion and make voting easier. Always indicate clearly how the vote is taken. For example, call for the negative vote, saying, "Those opposed, say No." Ensures that items not listed on the agenda are prohibited from being discussed or acted upon pursuant to the Brown Act, or unless specific circumstances apply. Identifies points of agreement among the BCC members in order to build a consensus. • Acts as the media's point of contact for information regarding BCC activities. Seeks advice and involvement of the City's Public Communications Manager as needed, through the Staff Liaison. • Chair shall preserve order and decorum at all meetings of the BCC, announces the BCC's decisions, and decides questions of order. The Chair is responsible for ensuring the effectiveness of the group process. The Chairperson balances moving the discussion forward by involving all adequate public participation. 19 1 members and allowing for