AgdaPkt 2012-04-09 - Laserfiche WebLink

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6.3.A. - Page 2 reimbursement amount for the roadway segments identified under the original Agreement increased, and a reimbursement allocation of $19,000 for landscape maintenance was added for the newest segment of Woodside Road, although Caltrans traditionally does not include the cost of landscaping as reimbursable. Exhibit A to Amendment No. 1 to the Agreement shows the breakdown of the reimbursement amount allocated for each State route and mile segment. The amendment specifically incorporates reimbursement for landscape maintenance for the extended roadway segment of Woodside Road. The total annual reimbursement allocation from Caltrans to the City is $70,200 for all maintenance for Woodside Road and EI Camino Real. The State enters into these agreements along State Routes with the understanding that local agencies desire to maintain State routes through their jurisdictions to local standards, which is more than the State budgets for this activity. It should be noted that there is provision in the original Agreement as also shown on Attachment 2 that requires Caltrans to produce a "new" Exhibit A each ensuing fiscal year to ensure an equitable annual cost allocation of funds to the City. ALTERNATIVES The other viable alternative is to forego amending the existing Agreement and allow the State to continue maintaining this section of Woodside Road. However, the State has not provided regular maintenance services to acceptable standard to ensure proper weed abatement and cleanliness in this segment of Woodside Road. FISCAL IMPACT The City will receive reimbursement from the State in the amount of $70,200, which is less than the estimated costs for maintaining Woodside Road in an appearance acceptable to the City. The cost to the City for maintenance of Woodside Road is estimated to be approximately $118,317 annually. However, with the City's plans for redesign to low-cost, low-maintenance, attractive landscaping alternatives, the cost could be reduced significantly. ENVIRONMENTAL REVIEW The maintenance of an existing highway contemplated by this agreement is categorically exempt from environmental review pursuant to Section 15301(c) of the CEQA Guidelines. The exemption for existing facilities includes maintenance of highways, streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities. Further, the California Department of Transportation is the lead agency for this work within the meaning of CEQA Guidelines section 15367 because it has the principal responsibility for carrying out maintenance of state highways. The effect of this delegated maintenance agreement is only for the City to assume responsibility for a portion of State Highway 84 that falls within the City boundaries.