AgdaPkt 2012-06-18 Special - Laserfiche WebLink

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6.1. C. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er June 18, 2012 SUBJECT Memorandum of Understanding between the Community Sports Development Council, Inc. and the City of Redwood City for the Fair Oaks Field synthetic turf replacement project RECOMMENDATION Approve by motion, the Memorandum of Understanding (MOU) between the Community Sports Development Council, Inc. and the City of Redwood City and authorize the City Manager to: 1. Execute the MOU with Community Sports Development Council, Inc. that will initiate the process for arranging the donation of materials for the replacement of the synthetic turf field at Fair Oaks School. 2. Develop agreements with the Redwood City School District and the County of San Mateo to contribute toward the replacement cost of the Fair Oaks School field project. BACKGROUND In October 2003, the City Council approved a plan to renovate the Fair Oaks School Field through a partnership between the City, the Redwood City School District, and the County of San Mateo. An agreement was developed and funding for a state-of-the-art synthetic turf field was made possible through a combination of County CDBG funds, School District bonds, and City Capital Improvement Project (CIP) funds in the amount of $1,214,000. For the past nine years, thousands of children, adults, and families have enjoyed the only play space available in that neighborhood, made possible because of a unique and strong government partnership. In October 2011, the Parks, Recreation and Community Services Department (PRCS) conducted an extensive synthetic turf field analysis to determine the replacement priority of fields based on condition, safety, and playability. Out of the nine synthetic fields installed, the Fair Oaks School Field was ranked as the highest priority to replace. The field has outlasted the warranty period, and staff concurs with the assessment that it needs to be replaced this coming fiscal year. Staff's initial estimate for removing the existing turf and replacing it with a new surface and infill is approximately $550,000- $600,000. The Community Development Department (CDD) has recommended $300,000 in CIP funds for Fiscal Year 2012-2013 towards this project.