AgdaPkt 2012-06-18 Special - Laserfiche WebLink

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6.1. E. - Page 2 Southern Marin and Half Moon Bay, have used MCM and both are satisfied with the finished product. In addition, the US Navy and the Port Authority of San Diego have also used MCM. The Department determined that MCM is the sole contractor equipped to build the boat to the Department's specifications. As such, it opted to sole source and "piggyback" on an existing agreement to build a Fireboat for Redwood City. When buying equipment, the City follows certain purchasing provisions provided in Article VII of Chapter 2 of the Redwood City Municipal Code (Purchasing Ordinance). Like most purchasing ordinances, the Purchasing Ordinance provides for competitive bidding so that the City may get the best possible benefit of the process. However, the Purchasing Ordinance recognizes that in certain situations, alternative procedures may be warranted. Under Section 2.75, the requirements of the Purchasing Ordinance may be suspended by motion carried by at least five (5) members of the City Council where strict compliance with the requirements of Article VII of Chapter 2 of the Redwood City Municipal Code (Purchasing Ordinance) would not serve the public interest, including instances where the only equipment suitable is of a unique nature and available from a single source only. (RCMC 2.76 "Grounds and Procedures for Suspension of Article Requirements.") As explained above, staff determined the fireboat is equipment of a unique nature and that MCM is the sole contractor equipped to build the fireboat to the Department's specifications. Furthermore, under Section 2.80, an alternative procedure may be utilized when it is more likely to obtain maximum quality, service or performance at a minimum price. (RCMC 2.80 "Open Market Procedures.") One of the City's recognized alternative procedures is leveraged pricing that is obtained through the buying power of another agency and extending that organization's contract to benefit the City's proposed purchase in order to get the best quality and price. This is sometimes referred to as "piggybacking" and state law, although not controlling here, also allows for this procedure under certain circumstances. Further, alternative procedures may be acceptable even when there is no specific provision for alternatives to competitive bidding when competitive proposals would be unavailing or would not produce an advantage, and thwart the underlying purpose of having a competitive bid procedure. (See Graydon v Pasadena Redevelopment Aqency (1980) 104 Cal.App.3d 631.) Section 2.80 of the Purchasing Ordinance allows the "piggyback" procedure to be used for the purchase of materials, equipment, supplies, or professional services without competitive bidding under the following circumstances: � Purchases from vendors whose names are on current established lists and have been awarded the same type of purchase contract by a state agency, county, city or other public agency after competitive bidding processes substantially equivalent to that prescribed by the City Charter or the Purchasing Ordinance; and • Such purchases conform to the specifications thereof of the City; and