AgdaPkt 2012-06-25 - Laserfiche WebLink

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7.A. - Page 6 edwood City CIIy,°�,"'� urric� of the City Manager � Exhibit A MEMQRANDUM ,� DATE: June Z5, 2012 T0: Mayor Aguirre and Council Members FROM: Robert Bell, City Manag� RE: Cantingency Funds At the June 11, 2012 Budget Study Session, Councifinember Foust read a statement from Council Member Ira who wa5 absent from the meeting. In the statement, Councilmember Ira suggested that the City Manager be given a one-time, contingency fund allocated from th� City's reserves of$250,000 to be used for organizational change and efficiency initiatives. After a brief discussion on this suggestian, Cauncil Members Bain and Pierce 5uggested the Gty Manager bring back information for the Council regarding what initiatives or programs the proposed funding could be used for and alsa if the $250,000 amount was a reasonable figure based on organizational need. ln response to that discu5sion, tt�e City Manager reviewed recommen�ations that were compiled by four empEoyee cohort groups that ha�e been warking for more than 6 months on organizational efficiencies. In addition, the City Manager looked at other acti�ities gair�g on in the City and organizatian that may benefit from additional re5ources and support. The following informatian is provided as examples of items that would be considered for contingency funding over the next year. From both a financial and human resource p�rspective, not all items cauld be done in the nex# year, so staff will be de�eloping the ideas further and prioritizing what s�ould �e campleted in the next fiscal year. Employee Cohorts: The empioyee cohorts, which are comprised of a crass-section of employees from �ariaus departments and levels in the organization, have been assessing organizational needs and efficiencies tn four key areas. Those areas include: technology, adrninistrati�e services, budgeting and purchasing, and employee engagement. Although not all their suggestions and ideas have bee� fully vetted, sflme of the initiatives that the City would seriou5ly consider with available funding in the next year fnclude: Build a Great Community Together Excellence: Passron To Do �ur Besf!n Each Moment Inteyrity: Do The Right Thing, Not The Easy Thing Service: We Care And!t Makes A Difference Creativity: Freedom To lmagrne And Courage To Act