AgdaPkt 2012-06-25 - Laserfiche WebLink

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6.1.G. - Page 2 any change to the parade route and festival area locations will be determined under the supervision and approval of the Police Chief or his designee. The City agrees to provide the following services and facilities: street sweepers, traffic cones and barricades, installation of flags along the parade route, access to Court House Square, access to the parking structure on Marshall Street for vendor parking, and closure and parking restrictions as detailed in the PCA parade application and letter along various city streets starting at 5:00 pm on Tuesday, July 3, 2012 until 8:00 pm on Wednesday, July 4, 2012. The letter permit to be issued to PCA by the City (Attachment 4) contains a standard "hold harmless" provision, insurance requirements, and course control provisions. The City, rather than PCA, has undertaken to arrange the 2012 fireworks display at the Port of Redwood City. Street closures and vehicular and vessel traffic control measures are to be determined by the Police Department to regulate the orderly flow of vehicle and boat traffic. The fireworks display will be held from 9:15 pm until approximately 9:35 pm. ANALYSIS The Independence Day Celebration has been a tradition in downtown Redwood City for seventy-three years. Generations of families return to Downtown Redwood City each year to watch the parade and celebrate Independence Day. Since the holiday falls on a Wednesday this year, families are less likely to travel from the area on vacation and instead remain local. It is anticipated that upwards of 40,000 visitors will attend the parade this year. The festival will showcase the bustling Downtown area and these visitors will likely patronize local businesses throughout the day. The community support for the return of a fireworks show will likely result in a large turn-out for the event. ALTERNATIVES The City Council could choose not to authorize the execution of the letter permit. The selection of this alternative would end a seventy-three year tradition in Redwood City. FISCAL IMPACT Based on expenditures for the 2011 celebration and the event plans for 2012, the total projected cost to the City will be approximately $61,600. Total Police Department overtime costs for traffic and crowd control is projected to be approximately $28,400. Community Development Department costs for barricade rental and overtime are projected at $25,700, and Fire Department overtime is projected at $3,500. Parks, Recreation and Community Services Department staff, equipment and entertainment costs are projected at $4,000. Each Department will absorb their respective costs within their own budgets.