AgdaPkt 2012-07-09 - Laserfiche WebLink

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6.1.H. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er July 9, 2012 SUBJECT Amendment Number Two to the Agreement providing Information Technology Support to the City of East Palo Alto RECOMMENDATION Approve, by motion, amendment number two to provide information technology (IT) support services to the City of East Palo Alto and authorize the City Manager to sign the agreement under which the City of Redwood City will provide additional IT services to the City of East Palo Alto between February 12, 2012 and June 30, 2013. BACKGROUND On August 16, 2007, the cities of Redwood City and East Palo Alto entered into an agreement for Redwood City to provide information technology support services to the City of East Palo Alto. The agreement became effective on September 1, 2007, for a term through June 30, 2008. On June 23, 2008, the Parties executed a three-year information technology support agreement that became effective on July 1, 2008, for a term through June 30, 2011. On June 30, 2011, the Parties executed amendment number one to the agreement dated June 23, 2008 extending the terms of the agreement an additional three years effective on July 1, 2011, for a term through June 30, 2014. One of the services Redwood City provided to the City of East Palo Alto was software development services on a rent stabilization application for East Palo Alto's rent stabilization program. The original scope of the project was considered minimal enough such that both parties believed the work provided would not impact the value of the agreement and that Redwood City could write the software using some of the hours East Palo Alto purchased as part of the regular agreement. However, as the project went along, it became clear the original scope of the project would not meet the needs of East Palo Alto's Rent Stabilization and Just Cause for Eviction Ordinance of 2010. The scope of the project was redefined to meet the additional needs of the rent stabilization program. While the additional scope was being developed, Redwood City continued working with the rent stabilization team from East Palo Alto on completing the scope already defined.