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F? E7P b ' b v t Y !' 6fibi December 1, 2003 2 : .. r Subject Award of Contract — Fuel Tank Removal and Fuel Monitoring Improvements Project Recommendation Approve the Contract Documents and award the contract for Fuel Tank Removal and Fuel Monitoring Improvements Project, to the lowest responsible bidder, Technology, Engineering and Construction, Inc. (dba Accutite) of South San Francisco, California, for their low bid of $104,085.00. Background The City currently has eight fueling sites for its fleet. These sites are located at the various Fire Stations, the Police Facility, the Municipal Services Center and the Redwood Shores (RWS) Park Maintenance Satellite Yard. These sites have been installed and updated at various points in time, making each installation unique and difficult to keep track of. Rules and regulations governing these installations also changed significantly over time. Over the past few years, leak detection and corrosion protection of underground tanks and piping have been the major focus. At the beginning of next year (2004), rules regarding leak detection of dispensers will also go into effect. The general direction of the industry is to replace underground facilities with above- ground ones. This will eliminate ground contamination, and make leak detection and inspection easier. However, this move is only practical for small to medium installations, due to space constraints. The City has been moving in this direction. All tanks, except those at Fire Stations Nos. 9 & 10, have already been moved aboveground. This project covers the removal of the fuel tank at Fire Station No. 10, thus reducing the number of fueling sites for the City's fleet from eight to seven, and only leaving one remaining underground installation. The installation at Fire Station No. 10 is outdated, and frequent testing of the tank is making the operation at this site impractical. The removal of this facility should not impact operations to any significant degree, and there is no plan to replace the facility. The project also covers the modification of dispensers and piping at Fire Station No. 9. The two underground tanks at Fire Station No. 9 are relatively new (double walled), and the diesel tank also feeds the emergency generator. Space is an issue at this site, and the tanks are large because this is a primary and essential facility. Piping, piping sumps, and dispenser sumps will be modified or added to bring the facility into compliance with the new rules. Page 1 of 2