AgdaPkt 2003-12-01 - Laserfiche WebLink

Browse Search

6 , � E- — cr;� This project will also upgrade all leak detection systems for all installations. Currently, not all of the tanks have leak detection or notification systems installed, and those that do, are out of date and act independently. All of the facilities will receive either a new leak detection system, or have existing ones updated and upgraded. At the conclusion of this project, all the systems, ex ^,ept for the Redwood Shores Park Maintenance Satellite Yard, will be wired into the City's existing computer network system, and will function as a separate workgroup. This workgroup will be controlled by software capable of not only reporting stock information to the Fleet Management group instantaneously, but also notifying anyone via e-mail of any leakages, emergency shut downs, and warnings, round the clock. The Redwood Shores Park Maintenance Satellite Yard does not have a network connection yet; therefore, telephone polling and a fax/modem will still have to be used to bring that information into the system periodically. Currently, the City's internal mail delivery person checks on each of the existing systems, manually. The bid opening was held on October 29, 2003, in the office of the City Engineer. Only one bid was received from Technology, Engineering and Construction, Inc. (TEC) doing business as Accutite of South San Francisco, California, in the amount of $110,585. The Engineer's Estimate was $113,000; therefore, the bid from Technology, Engineering and Construction, Inc. is considered a good and responsive bid. Underground fuel tank contractors are extremely over committed, as all the commercial fueling stations must also be brought into compliance with the new rules. Item number 9 on the Schedule of Bid Prices is a deductive alternate for replacing the dispenser at Fire Station #9 for $6,500. Because of budget restrictions, staff recommends that the contract be awarded without this item. This will bring the contract amount down to $104,085. A complete copy of the agreement is available for review in the City Clerk's office. Alternative The Council can choose to reject all bids and readvertise this project in an effort to attract more bidders. However, this will not allow enough time to complete the project before the new rules take effect. Fiscal Impacts Funds in the amount of $125,000 are available in the 2003 -04 Capital Improvement Program budgets under the Capital Fuel Tank Monitoring and Fire Station No. 20 Construction accounts, to support this contract � S. Peter Vorametsa i Bruce Lieds6and Ed Everett eei6r Civil Enginee Community Development Services Director City Manager SPV:ss S / library /reports /award_Fuel Tank Monitoring Page 2 of 2