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Parks, Recreation and 1400 Roosevelt Avenue <br /> Community Services ! p�W00� Redwood City, California 94061 <br /> Department � �� (� Phone (650) 780-7250 <br /> '��� FAX (650 368-5087 <br /> ) <br /> www.redwoodcity.org <br /> ]uly 12, 2012 <br /> Julfa Ball-Dugan <br /> Ballet America <br /> 275A Linden Street <br /> Redwood City, California 94061 <br /> Dear Ms. Ball-Dugan, <br /> The Redwood City Civic Cultural Commission hereby enters into an agreement with <br /> the Ballet America to provide funding for performances of The Nutcracker at the Fox <br /> Theater in December 2012. This agreement is subject to the following terms and <br /> conditions and shall become effective upon acceptance thereof by Ballet <br /> America/Academy of American Ballet and ]ulia Ball-Dugan (hereinafter called <br /> "Contractor"). <br /> 1. SERVICES OF CONTRACTOR. <br /> Contractor shall: <br /> a. Receive and coordinate expenditure of funds as determined for said <br /> organization; <br /> b. Manage and coordinate all entertainment, vendors, permits, sound systems, and <br /> other logistics considerations for the said event; <br /> c. Coordinate all rental and use arrangements with the management of the facilities <br /> which the organization is using; <br /> d. Supply any equipment needed by the organization, vendors or entertainers; <br /> e. List the Redwood City Civic Cultural Commission as a co-sponsor of the event. <br /> The Civic Cultural Commission MUST be Ifsted on all pubiicity pieces, flyers, and <br /> press releases. The Civic Cultural Commission must receive copies of all <br /> publicity materials released by Ballet America regarding this event; <br /> f. Provide passes for all seven Cultural Commissioners to attend the funded event. <br /> If the event is offered at no charge, contractor will provide invitation or flyer to <br /> Commissioners to remind them of event location, time and date; <br /> g. After the event has taken place, the Contractor must submit a written report <br /> regarding the attendance at the performance and response to the program, as <br /> well as a financial statement showing how the grant funds were spent; <br /> h. Use granted funds for the purpose of funding of three performances of The <br /> Nutcracker at the Fox Theater in December 2012. Money not used for this <br /> purpose by ]une 30, 2013 must be returned to the Civic Cultural Commission. <br />