OB Min 2012-03-29 - Laserfiche WebLink

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making items requested by the auditors available to the Oversight Board Members, through a Box.com a file sharing system service. Mr. Navas requested that, on the ROPS, not only t� cross-reference the law be include an explanation of why it applies. Ms. Christensen also requested data on the inception of the original obligation and the termination date for items listed. Mr. Ponty suggested having the Oversight Board Members review the information in the Box.com first; and, then if there was a need to still dig deeper, he would provide the information mentioned. As a process methodology, the Oversight Board agreed to have questions go to Mr. Ponty directly, with a copy to the Board, and the answer coming from Mr. Ponty directly to the full group. Attorney Ladabie alerted all to exercise caution on email and to only pose the question to staff and not engage in a discussion. This could be a violation of the Brown Act. IV. Discussion of Legal Representation Ms. Thompson provided some introductory remarks explaining how she had contacted two attorneys who had a high level of independence, highly qualified and respected. She found two people Mr. Craig Ladabie and Gary Baum. She included in the contract, for future consideration by the Oversight Board, a cost savings measure to have agencies in San Mateo County share certain legal bills if they are all receiving the same services. The proposed negotiated rate is $215. Mr. Ladabie provided details about his experience as a City Attorney and the various jurisdictions he served. Mr. Ladabie disclosed that he is Bruce Ladabie's brother, a musical promoter, who has undertaken work for Redwood City. Ms. Thompson noted that the contract with Bruce Ladabie is not going to be renewed. Various Oversight Board Members asked questions regarding the legal services contract. Ms. Thompson said she had shared the contract with the other 13 Oversight Boards in San Mateo County, should they be interested. One member inquired about the common questions and the shared billing. Mr. Ladabie provided clarification on how this would work out to not replicate efforts and save funds to the Oversight Board. M/S Christensen/Navas to designate Mr. Craig Ladabie as the Legal Counsel for the Oversight Board. Motion carried unanimously. City Attorney Thompson noted that the matter of approving his agreement would be formally adopted at the next meeting. V. Status of ROPS and Next Steps Mr. Ponty explained that revised first ROPS (January 1 through June 30, 2012) is going to Council on April 9, 2012 and the second ROPs will go to the City Council on April 23, 2012. Ms. Christensen asked about the various items listed on the ROPS and how there were zeros. Ms. Ramirez, explained that this refers to binding agreements where no action has occurred. Regarding the N/A designation, Mr. Ponty explained that it refers to closed Purchase Orders. 4