Grant12 State of CA, Dept of Traffic Safety

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" , . General TR SCHEDULE A GxaivT No: TR1301 GRANT DESCRIPTION PAGE 3 METHOD OF PROCEDURE Phase 1 —Program Prenaration (October-December 2012) The Grant Director will research available software programs, select a vendor, and enter into a contract with a software provider using the City of Redwood City's procurement process. Once a contract is approved, software will be installed and training will be conducted for those personnel with access. Old data from the existing software will be transferred to the new system, ensuring no loss of historical data. Custom reports will be formatted utilizing feedback from the end users in the Community Development and Police Departments. A press release will be distributed announcing the award of the grant and what the grant funds will help the City of Redwood City achieve. Phase 2—Pro�ram Operations (January-September 2013) The Grant Director will coordinate and release all promotional and press materials,using the standard required language. All custom reports will be formulated. Data entry of incoming collision reports will begin on the new software. Phase 3—Data Gathering & Reporting(Throughout Grant Period) Agencies are required to collect and report quarterly, appropriate data that supports the progress of each goals and objective. Statistical data relating to the grant goals and objectives will be collected, analyzed, and incorporated in Quarterly Performance Reports (QPRs). QPRs for the quarter ending September 30 will include year-to-date comparisons of goals and objectives. If required, a quarterly data reporting form will be completed each quarter and submitted as part of the QPR. Reports will compare actual grant accomplishments with the planned accomplishments. They will include information concerning changes made by the Grant Director in planning and guiding the grant efforts. Reports shall be completed in accordance with OTS requirements specified in the Grant Program Manual, Chapter 7, and submitted in compliance with the signed Acceptance of Conditions and Certifications (OTS-33) included within this agreement. OTS-38b(Rev. 8/09)