Agmt12 Infrastructure Engineering Corporation

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Consultant shall implement a methodical and detailed utility research standard procedure to obtain information from agencies that have utilities in the project area. This research program shall be implemented for each design project, beginning upon receipt of the Contract and continuing through completion of the final design. Consultant shall perform a "supplemental" utility research program for each design project that includes: • Upon authorization by the City, Consultant shall immediately contact USA Dig -Alert to obtain a pre -planning request which provides a listing of existing utility agencies within the project area. • Consultant shall establish one point of contact within its organization that will serve as "Project Utility Coordinator". This individual shall be responsible for tracking and documenting utility requests and responses throughout the project. • From the pre -planning list provided by USA Dig -Alert, Consultant shall contact utility agencies in or around the proposed work area to establish contact information and lines of communication. • Consultant shall mail via Certified Mail -Return Receipt Requested each utility agency a "Utility Notice of Planned Improvements" to formally request their system maps and record drawings. The first request may be general in nature and shall include a preliminary alignment and facility location. • Upon receipt of utility information, the Consultant's Project Utility Coordinator shall review it for completeness and responsiveness to the request. Follow up phone calls or in-person visits to agencies shall be performed as necessary. • Utilities shall be plotted (if not already plotted on the City -provided survey), followed by proposed facilities. Each agency within the pre -planning request area shall be sent a set of plans for conflict check at each submittal milestone. • Consultant shall document and track this process at each step. Consultant shall send agencies plans at each milestone regardless of whether or not there are conflicts, or conflicts have been resolved, due to potential changes that may occur to existing utilities, agency review personnel, and changes to the proposed plans. If existing utilities are in question following review of the field survey and supplemental utility research, Consultant may recommend potholing, subject to the City's approval, to confirm the location and depth of the utilities. Potholing shall be an optional task and appears at the end of this Scope of Services. TASK 3 — PRELIMINARY DESIGN (30% DESIGN SUBMITTAL) Consultant shall prepare a preliminary design layout and technical memorandum that is suitable as the basis for the development of the plans and specif ications. The subtasks shall consist of the following: 1. Review the existing water distribution system and pump station functional status. Conduct a meeting with City Public Works Services and Engineering staff and perform a site visit to observe the existing piping, valves, meters, electrical, SCADA system, and downstream PRV to develop a full understanding regarding the use of the California Pump Station. 2. Review and verify the hydraulic analysis of the existing system prepared by West Yost Associates to confirm proposed design criteria, functions, and goals. Review the current configuration and operation of the pump station, including downstream and upstream connections and service areas, and provide additional recommendations to improve the system. Incorporate criteria, recommendations and findings into the proposed design. Review the existing Pacific Gas & Electric (PG&E) electricity ATTY/AGR/2012.170/DSA INFRASTRUCTURE ENGINEERING CORP REV: 10-17-12 VR Page 11 of 17