AgdaPkt 2012-11-19 - Laserfiche WebLink

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6.1. C. - Page 2 ANALYSIS Plans and specifications were prepared by City staff. The project was advertised for public bidding on September 12, 2012 and bids were opened on October 3, 2012. Five (5) bids were received and are summarized in the table below. Bidder Total Bid Valentine Corporation $119,950.00 K J Woods $124,000.00 D&D Pipelines $128,500.00 Redwood Engineering Construction $137,200.00 J Howard Engineering $147,589.00 Engineer's Estimate $100,000.00 The low base bid of $119,950 submitted by Valentine Corporation is approximately 20% higher than the engineer's estimate of $100,000. Based on feedback from the bidders, the higher cost is because the project incorporates two distinct types of construction — storm drain (slip-lining) and water main (open-excavation). Mobilization efforts for this project are increased because of the two distinct types of construction. Based on the above analysis, staff believes that the low base bid is reasonable and responsive, and recommends awarding the contract to Valentine Corporation. ALTERNATIVES Council may choose not to award the proposed contract and direct staff to reject all bids; redesign the project; and/or offer this project again for public bid. If assumptions of storm drain leakage undermining the soil stability of the water main are true, then delaying project construction may result in water main breaks this winter. FISCAL IMPACT Funds are available in the Capital Projects Fund -- Storm Drain Systems account which has an available balance of $2,400,000 as of September 30, 2012. ENVIRONMENTAL REVIEW The proposed project is considered categorically exempt from the requirements of the California Environmental Quality Act Guidelines pursuant to Article 19, Section 15302, Class 2, "replacement or reconstruction of existing utility system and/or facilities involving negligible or no expansion of capacity".