AgdaPkt 2012-12-03 - Laserfiche WebLink

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6.1.B. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er December 3, 2012 SUBJECT Award of Contract —Woodside Road Median and Roadway Cleanup Project RECOMMENDATION Award the Contract for the Woodside Road Median and Roadway Cleanup Project to the lowest responsive bidder, Suarez and Munoz Construction, Inc, for a base bid of $353,450 and authorize the City Manager to increase the contract amount up to 10%, if necessary. BACKGROUND On May 1, 2012, the City approved an amendment to the maintenance agreement between the City and CalTrans to assume responsibilities for an additional segment of the highway. The City now has responsibility for the maintenance of all landscaping in the medians and planting areas adjacent to the roadway from Cypress Street to Broadway Street including the Woodside Road interchange at EI Camino Real. The agreement specifies the maintenance program, which includes repair of curbs and sidewalks, removal of litter and debris from roadway surfaces and roadsides, street sweeping, weed control, and tree maintenance. The City allocated capital improvement funding to clean up the roadside litter and vegetation. The overall goal of the Woodside Road Median and Roadway Cleanup Project is to beautify the highway, which is in terrible condition after many years of state-deferred maintenance. The project objectives are 1) clear the roadway of debris — remove litter, weeds, and dead vegetation, 2) improve visibility into roadway shoulders and adjacent landscape — prune tree canopies that have grown low to the ground to eliminate places for people to hide, litter, and damage, and 3) nurture a simpler, drought-tolerant, easier-to-maintain plant palette - remove invasive species where possible and preserve native species, particularly existing Oak Trees. ANALYSIS The bid opening was November 14, 2012. Four (4) contractors submitted bids for this project as shown below: