AgdaPkt 2004-02-09 - Laserfiche WebLink

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exceed value of the Agreement is $198,783 each year of the two years. The Agreement may be renewed by the City Manager for three one year periods based on the City's needs, contractor performance, and appropriation of funds by the City Council. Since 1999, the costs for providing lagoon maintenance services has risen due to the increasingly stringent regulatory mandates and requirements imposed by the Regional Water Quality Cont,ol Board in its role as enforcer of compliance with the federal Clean Water Act. Each fis(.al year since 1999, the City has budgeted between $200,000 and $285,000 for services associated with lagoon management activities, including: 1. Aquatic plant management and environmental engineering 2. Water quality testing/sampling, 3. Laboratory Sampling analyses and reports, and 4. New yeady reporting to the RWQCB on pesticide usage. This Agreement covers only activity #1 above, aquatic plant management and environmental engineering aspects of the array of compliance activities. In FY 03/04, $253,000 was budgeted for lagoon management activities in anticipation of more regulatory requirements for reporting on pesticide use and testing for pesticide residue in the lagoons. In the coming FY 04-05, the cost for these services is estimated to remain constant at $253,000. Of this amount, $199,000 is earmarked for the Waterworks Industries contract. The balance will cover the cost of water quality sampling and reporting (items # 2 & fl4 above) and laboratory analyses (item # 3). Alternatives There is no reasonable alternative to a contractual agreement for these services. The equipment and expertise required to perform these services is highly specialized and not available through in-house staffing. The City Council could decide to forego lagoon maintenance services. However, the City would not be able to comply with the Clean Water Act and the mandated regulatory requirements associated with the municipal NPDES without this type of ongoing maintenance. The City could be subjected to fines for non-compliance with these mandates and would jeopardize the water quality of San Francisco Bay and the beneficial use and aesthetic value of the Redwood Shores lagoon system. Fiscal Impact The FisCal Year 03/04 budget approved by Council for lagoon management services is $253,000 (funded by in part by General Fund and GID 1-64 Maintenance District Assessments). There are sufficient funds budgeted to carry the funding through to June 30, 2004. Funding for the next two-year budgetary cycle for this contract would be constant at $199,000 each year for the next two years. Budgeting for all lagoon-related activities for the next two-year budget cycle would also remain constant at $253,000 barring any new unforeseen regulatory mandates. Marilyn~V. Harang ~' Peter Ingram ~J ~ r Public Works Superintendent Director, Public V~/orks Services City Manager Attachment: Agreement