Agmt13 City of San Carlos IT - Laserfiche WebLink

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THE CITY OF REDWOOD CITY INFORMATION TECHNOLOGY SERVICES SERVICES ORDER DATE: 9/26/2012 CUSTOMER NAME: City of San Carlos CUSTOMER ADDRESS: 600 Elm Street San Carlos, CA 94070 Tel: Fax: EmaiL SERVICE COMMENCEMENT DATE: 9/25/2012 PRICING: INITIAL SET UP FEE: N/a MONTHLY RECURRING CHARGE: N/A FINANCE PROCESSING CHARGES: 1 290 HOURLY RATE FOR PROGRAMMING SERVICES*: $143 . 67 DURING NORMAL BUSINESS HOURS: DURING NON-BUSINESS HOURS: INITIAL SERVICE TERM: De_livery dates defined in SCOPE OF SERVICES. SCOPE OF SERVICES: Introduction Background: • The City of San Carlos &their Fire union have come to an agreement on an MOU with an effective date of 10-01-2011. Problem statement/ purpose: • There is a 2% salary increase, effective 10-01-2011. - • Employees will need to have retroactive pay calculated back to 10-01-11 or their date of hire, whichever is later. • The retroactive will be calculated at a flat 2% above what employees had been paid with the exception of certain payouts. The 2% adjustment is applied to the pay rates and then multiplied by the number of hours actually worked during the period. Also, the retro applies only to those employees that are still on active status as of September 24, 2012. • A spreadsheet will be generated after the 09-24-12 payroll has been completed of all payouts and given to San Carlos to approve. Otherwise the payouts will be given a 2% retro above what they were already paid. • Add a payout for both Fire Holiday (PERSable) and Float Holiday (Not PERSable). • IAFF has requested that the retro pay, the fire holiday &float holiday be paid out separate from their regular payroll check. This will result in the need for an out of cycle/special payroll run. Scope • This project will add the ability to automatically calcialate retroactive payments and an out of cycle/special payroll option. S:\Clients\External\IT Form Agreement as of Oct 7 2 O 11 .docx 6 081911