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• Retro, fire holiday and float holiday to be paid on 10-19-12. <br /> Solution <br /> Functional solution/ description: <br /> • Create a spreadsheet of all non-regular pay for San Carlos to approve or adjust the 2% <br /> increase. <br /> • Install the retroactive payroll calculation and the out of cycle/special payroll modules. <br /> • Modify the retroactive calculation program to calculate a flat percentage over the amount <br /> previously paid. For regular pay, it should be 2% over the current pay rates multiply the hours <br /> actually worked during the period. For non-regular pay, it is 2% over the amount previously paid <br /> after San Carlos' review and approval of the spreadsheet. <br /> • Modify the fire payouts programs to load fire holiday and float holiday payouts at the standard <br /> hourly rate (yearly salary/2920). <br /> • Separate out the retro pay, fire holiday and float holiday on the pay check. <br /> • Submit PERS file for applicable payouts. <br /> Subsystems/modules/other systems impacted: <br /> • Payroll. <br /> Departments/groups impacted: <br /> • San Carlos Finance. <br /> • Redwood City Finance. <br /> Inputs: <br /> • Out of Cycle/Special Payroll. <br /> Outputs: <br /> • Deduction Screen. <br /> • Earnings Screen. <br /> • Payroll reports (usual payroll reports: net listing, payroll and deduction register, auto deposit <br /> report). <br /> • Retro payments reports (employee detail and summary). <br /> Database changes: <br /> • New file called RETRO.TCARDS. <br /> Resources required: <br /> • IT (Debbie) programming. <br /> • RWC Finance (Jennifer and Sabrina) for questions and testing. <br /> • SC Finance (Tracy, Janet and Mary) for questions and testing. <br /> Test plan: <br /> • Calculate Retro and check totals via reports (individual employee retro detail listing). <br /> • Calculate payroll and print out checks on plain paper to check. <br /> • Calculate PERS file and labor posting files to check. <br /> Implementation: <br /> Project Schedule: All dates are considered on or before. <br /> • Meeting between Redwood City's and San Carlos' respective Finance Staff to discuss the <br /> scope of changes requested. Completed on 09-17-12. <br /> • Provide San Carlos with a spreadsheet of special payouts for approval or adjustment. 09-26- <br /> S:\Clients\External\IT Form Agreement as of Oct 7 2 O 11 .docx 7 <br /> 081911 <br />