AgdaPkt 2013-04-22 - Laserfiche WebLink

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6.1.A. - Page 2 ANALYSIS Three (3) bids were received for the 2012-2013 Asphalt Rubber Chip Seal Project on April 3, 2013. The bid results are summarized in the table below. Total Base Bid Grand Total (including additive items) VSS International $866,436.00 $1,046,286.00 Intermountain $1,032,500.00 $1,066,358.50 Graham Contractors, Inc. $1,093,500.00 $1,112,598.50 Engineer's Estimate $950,000.00 $971,725.00 The apparent low bid was determined based on the Total Base Bid. Six additive bid items were included in this project. The totals for the additive bid items received were higher than industry standard and high than staff anticipated. Staff does not recommend awarding the additive bid items. The total base bid of $866,436 from VSS International is 8.8% lower than the engineer's estimate of $950,000. Staff attributes this variance to a highly competitive bidding environment, and the size of the project which allows the constructor more opportunity to achieve economies of scale. Based upon the bids received, staff believes that the low bid of $866,436 is reasonable and recommends awarding the contract to VSS International. The purpose of this project is to resurface with asphalt rubber chip seal the roadway segments roughly bordered by Roosevelt Avenue to the north, EI Camino Real to the east, Woodside Road to the south, and Virginia Avenue to the west. Portions of the roadway segments roughly bordered by De Anza Avenue to the north, Alameda de las Pulgas to the east, Eaton Avenue to the south, and Eaton Villa Place to the west will also be resurfaced. No roadway striping changes will be incorporated with the chip seal project. Please see the attached project location maps for the chip seal project. A few weeks after the chip seal is complete, a slurry seal will be applied to the roadway segments. The award of that contract will be a separate action by the City Council. The striping installed under the slurry seal will be in compliance with the city's complete streets policy. The streets proposed for new striping configuration will be presented to the General Plan subcommittee for direction on public outreach and coordination. Construction will begin in May and conclude in June. Notification of the proposed work was mailed to area residents, property owners, and business owners on April 15, 2013. Residents and businesses will receive additional notice 14 days in advance of the start of work in their immediate area. Project updates will also be available on the City's website. ALTERNATIVES Council may choose not to award the contract and direct staff to redesign and/or rebid this project.