AgdaPkt 2013-05-20 Closed Cancelled and Special

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6.1.A. - Page 1 REPORT To the Honorable Mayor and City Council From the Cit Mana er May 20, 2013 SUBJECT Award of Contract for the 2012-2013 Slurry Seal Project RECOMMENDATION Approve, by motion, the contract documents and award the standard form contract 00520 for the 2012-2013 Slurry Seal Project to American Asphalt of Hayward, for their responsive and responsible low bid of $1,219,153.00 and authorize the City Manager to increase the contract amount, if necessary, up to 10% of the amount awarded. BACKGROUND The 2012-2013 Slurry Seal Project is part of the city's Roadway Management System (RMS) Program, which performs on-going pavement repair and replacement. Pavement requires repairs for a variety of reasons including general aging, the damaging effects of traffic loads, weather, intrusive tree roots and water. The Roadway Management Program inventories, assesses, and tracks maintenance of the city's roadways. Roadways are selected for resurfacing based on staff's assessment of overall condition and projects are coordinated to make the most efficient use of resources. The work of this project will treat cracks in the pavement and apply a thin slurry application on the designated roadways. Slurry is a cold mixed material comprised of aggregate, asphalt binder, and additives. It is a cost-effective preventive maintenance measure that provides a new wearing surface, seals and protects the underlying pavement from damage due to weather, and extends the useful life of the pavement. Subsequent to the slurry application, roadways will be restriped similar to their original alignment. Minor striping changes will take place on some streets to increase the safety and comfort of people walking and bicycling, consistent with the city's complete streets goals. Any such changes will be done in consultation with the City Council's General Plan Subcommittee comprised of Mayor Aguirre and Council Member Pierce. ANALYSIS The purpose of this project is to prolong the serviceable life of the included streets by resurfacing them. The project includes portions of Farm Hill Boulevard, Jefferson Avenue, Emerald Hill Road, Redwood Avenue, Carson Street, Truman Avenue, Fairview Avenue, McGarvey Avenue, Maple Street, Roosevelt Avenue, Virginia Avenue, Vera Avenue, Whipple Avenue, Teredo Drive, Bridge Parkway, Cringle Drive, Barkentine Lane, Spar Drive, Tiller Lane, Fathom Court, Becket Drive, and Public Works Corporation Parking Lots (1400 Broadway). Please see attached location map. A portion of Farm Hill not included in this year's project is where PG&E will be installing its new gas line. The lower section is recommended for inclusion in the program to enable crosswalks to be installed at three uncontrolled intersections.