AgdaPkt 2013-05-20 Closed Cancelled and Special

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6.1.F. - Page 1 RE PO RT To the Honorable Mayor and City Council From the Cit Mana er May 20, 2013 SUBJECT Award of Contract - 2012-2013 Redwood City Hall Operational, Security and Office Renovation Project RECOMMENDATION Approve, by motion, a contract for the 2012-2013 Redwood City Hall Operational, Security and Office Renovation Project to RC Benson and Sons, Inc., of Mountain View, California for their responsive and responsible low bid of $752,879 and authorize the City Manager to increase the contract amount, if necessary, up to 10% of the amount awarded, not to exceed $828,170. BACKGROUND In 2008 Fisher Freedman (the original City Hall architects) was hired to provide a schematic design and conceptual cost estimate for office improvements in the City Attorney's department to address increased staff and to provide secured access to their area. Because of budget shortfalls the improvements did not proceed. In 2011 a revised schematic design was prepared that addresses additional building program changes and provides for improved security and operational efficiency for more effective staff communication and work flow. In January 2013, the City executed an agreement with NBBJ for construction documents, estimating and preconstruction services. In addition to improved security, the new design improves administrative staff space and better configures the building for meeting space and teleconferencing. The project was released for bidding on April 4, 2013. ANALYSIS Three (3) bids were received at the bid opening on May 20, 2013 and are summarized below. Bidder Bid Amount RC Benson and Sons Inc $752,879 Rodan Builders $797,500 Trico Construction $843,003 Engineer's Estimate $753,203 The low bid of $752,879, submitted by R.C. Benson and Sons, Inc., is approximately 1% lower than the engineer's estimate of $753,203. Staff reviewed several references