AgdaPkt 2013-06-24 Closed and Joint Amended 06-21_2013

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8.A. - Page 54 dialogue. Counci[ Member Ward�n said that in Z007 Be[mont passed a resolution asking for elected officials ta be an the Board and he would like fo F�ave the option of"allowing"elected afficials on the Board, but not to make it mandatory. Councii Member Warden believes he has tF�e suppor�of his Caun�il to�ote on ha�ing elected ofFcials on the Bqard. The �ote requiremenfi to make that happen was disc�ssed. Mr. MtCarthy, Executive birector of the SeWMA,sYated from the audience,that the�ote requirement is 2/3 vote, which equates to eight�otes. Mayor Frisella said that at�he time they did not think that was necessary and it was a personal choice. Mayor Frisella confirmed that as she �ears the issues they might now ha�e a different perspecti�e. Council Member Ira made a suggestion to have an O�ersight Board look at the larger items and to provide direction to the SBWMA Board. This would be a Board that would h�re the Executive Director and approve the budget. Mayor Benton said that the eiected �nes are the ones setting the rates but they ha�e no control, and so he concurs with having a choice to ha�e elected ofFicials on the Board because they need ta do the explaining ta the people. Mayor Grassilli said that regardl�ss of who is on the 8oard, it is irrefevanf because the rates are the rates. Mayor Grassilli does not think it is as controllable as we think it might be. Council Member Warden added that some rates, [ike tha transf�r rates, could be set. Mayor Bentan said but the Board is the�one that approves the budget, the costs are in th�6udget, and ti�ey ha�e the power ta take multiple actions. Mayor Grassilli concurred with such argument. Council Member Warden said that the Board of Directors has a lot of power but when the rates are raised it is the Council that is being accountabie. Co�ancil Member Ira saic!that residents care about two things(1) cosk and (2) services, and so he woufd like to ha�e a little input and be able to say"this is the ]owest cost". Mayor Benton said that it is hard to ask people to do more recycling and composting and then raise their rates—he believes the model is braken. Mayor Benton provided details on the trends in Hillsborough and how green waste is a serious cancern because they have large lots, and he added details about a set charge that city instituked. Council Member Ira noted that if you downgrade,then it wili cost the city rrtoney. Ms. Dehn suggested some exammation of future costs and consideration of optians from a technofogical perspecti�� and for the long run. De�uty Mayar Ross wanted ta knaw if the decisions take place at fihe higher level, what areas in the caunty might be able to assisr and should we start a dialogue about this. Vice Mayor Brawnrigg�hanked the City of Rerfwood City for this initiative and to have the abifity to discuss this matter without pre-judgmg the process. Vice Mayor Brownrigg inquired what is th�current mission or purpose of SBWMA as listed on the agenda, and he would [ike to hear what that means. Vi�e Mayor Brownrigg also said that the current Board might need to be informed depending on the recommendations and especially if elected offtcials should be on the Board, and then pass the baton to the Board for them to decide. Council Member Warden concurred on the need to define the process down�he road. It was asked that Council Member Ira explain the meaning of the Current Mission or Purpose of SBWMA as fisted on the agenda. Co�ncil Member Ira elaborated on the mission of the SBWMA and what it means. Council Member Ira also spo�e about the need for partnerships and how Recology is very supportive of cities and maybe looking at having SBWMA giving back to the cammunities it serves and e�aluates the ser�ice levels it pro�ides. Council Member Tra also added that thi5 is a way for multiple jurisdictions ta brain storm and share ideas and t�at a!E cities are on the same 6oat and have to deal with the same increases. Supervisor Groam said tE�at what bothers people is that peaple ha�e been very compfiant and responsive to recycling and compasting and then the rates stifl go up. Ms. Groom said this equation is hard to explain and jusfify, and in particular, she addressed the area of North Fair Oaks and how this is a more chal3enged area. Council Member Ward�n said that the service is good but they don t lo�e the pri�es. Mayor Benton and Vice Mayar Brawnrigg said that it seems like everybody wants to add governance but the opposing point of�iew should also be heard anc!considered. Council Member Warden said that it is important to ha�e each city clarify what is it that they want; and, i�e believes that having stafF present is important b�t on big issues maybe it should ga ta the City Council. Council Member Warden feels staff should come ta City Counci] and inform it af what is happening. There was soms discussion about the model of sitting efected afficials and staff on the same Board side by side. Council Member Warden believes�i�at adding some leve! of policy contro[would 6e important, ar�d he added that each city sF�ould "allow"the representation of an elected ofFtia[ but not mandate it. Dr. Bell noted that it would place staff in a peculiar position,serving side by side,with elected officials, and so staff could look at difFerent governance rnodels to ha�e examples to share with this 6ody. Mayor Frisella suggested looking at the Library Joint Powers Authority(JPA) and Cou�cil Member Warden concurred. Nfaypr Benton pro�ided some input on the history of its representation (Finance Director was the representati�e)and how he feefs i�is impo�tant for elected ofFicials to be represented. Deputy Mayor Ross said that�e has heard from stafF and the mix and match model might be uncomfortable for s�aff. Mayar Frisefla does not think it should 6e al[ elected and maybe it is a different layer that is added. Council Member Ira said that this would be brought back and he b�lie�es that maybe it shoufd be all elected offcials. It was confirmed by genera! consensus that Counc�l Member Tra is the Chair. Council �lember Ira introduced Redwood City staff present. 5. petermine how T'ask Force would like to proceed; • Meefing freyuency/times/lacations